Heanton Punchardon Parish Council
Minutes of the Parish Council Meeting Tuesday 20th January 2026
Held at The Royal British Legion Hall, Wrafton
Present: Cllrs S Crowther (Chair), E Bond, M France, and L Gilkes,
ln Attendance: Mrs Jane Mills Parish Clerk, and District Cllr R Knight,
One member of the public
2601/137 Apologies
Apologies were received from Cllrs C Andrews, J.French, G Millett G Norman, and J. Turner
2601/138 Declarations of Interest
There were no declarations of interest.
2601/139 To agree the agenda as published
It was resolved to agree the agenda as published
Proposed: Cllr Gilkes, Seconded: Cllr France (all in favour)
2601/140 To confirm and sign the Minutes of the Parish Council Meeting held 16th December 2025
It was resolved to confirm and sign the Minutes of the Parish Council Meeting held on 16th December 2025
Proposed: Cllr Bond, Seconded: Cllr France (all in favour)
2601/141 County Councillor Report
The County Cllr’s report had been circulated, He sent apologies
2601/142 District Councillor Report
The District Cllr was delayed and spoke following Minute no:2601/149
2601/143 Public Participation
No one wished to speak
2601/144 To consider “Items for information or inclusion on future agendas”
Concerns were raised about an access road proposed by SWW, and concerns for traffic.
2601/145 To consider Finance Matters
a) Payment of Invoices
b) Bank reconciliation and current budget situation
It was resolved to accept the invoices for payment and bank reconciliation and current budget information was noted
Proposed: Cllr Bond, Seconded: Cllr Crowther (all in favour)
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2601/146 To review current policies
- Standing Orders
- Financial Regulations
- General and Financial Risk Assessment
- Internal Control
- Asset Register
It was resolved to accept the policies after adding in Standing Orders 3 minutes to 1t
Proposed: Cllr France, Seconded: Cllr Gilkes (all in favour)
It was further resolved to accept the asset register after deleting bus shelters
Proposed: Cllr Crowther, Seconded: Cllr Bond (all in favour)
2601/147 To receive an update on Assertion 10 (SAPP 2025)
Website and email compliance.
The current provider is confident that the website can be made compliant and
Gov.uk emails supplied.
It was resolved to proceed with updating at a cost of £10 plus VAT a year for the gov domain name, £7 a month plus VAT for hosting (unchanged) and £75 for work on the website,
Proposed: Cllr Crowther, Seconded: Cllr France (all in favour)
2601/148 To consider an update on response to correspondence sent to NDDC re
Crown Estates
Status of Chivenor Cross development: Community Hub and road surfacing
Members were advised that the queries have been passed to planning and followed up but still no response received to date. With regard to the road surfacing, There is no change since the last meeting
It was resolved to send all future correspondence to named officers at
NDC through recorded delivery.
Proposed: Cllr Gilkes, Seconded: Cllr Crowther (all in favour)
2601/149 To consider responding to the application 80422 Ashford, which has gone
to appeal.
Land adjacent to the Linhay, Ashford, Barnstaple EX31 4BY
Proposal: Erection of 5 no dwellings, including garages and associated
Access.
Members had no comments.
District Cllr Knight arrived at the meeting,
He spoke about the disposal of assets in parishes, currently held by NDC.
He has been working on the boat issue which was discussed at TTEF.
He and Cllr Bell are holding a surgery at Ashford Garden Centre.
The trade waste decision is having serious repercussions with businesses.
2601/150 To consider
- Provision of allotments, no change
- P3, new email contact, moving forward
- Councillor Advocate Scheme (Cllr Millett apologies)
- Ramp at pump track dependent on P3
2601/151 To consider an update on the purchase of a noticeboard
Photos of design to be submitted and quotes awaited
2601/152 To consider Action Points
Action Points were noted, litter bin request by the bus shelter
To confirm the date of the next meeting
Proposed Tuesday 17th February 2026
There being no further business the meeting closed at 8.00pm
Signed Chairman ………………………………………………… Date ……………..………….