Heanton Punchardon Parish Council

 Minutes of the Parish Council Meeting Tuesday 19^th May 2026h eld at The Royal British Legion Hall, Wrafton

Present: Cllrs J Turner (Chair), C Andrews, E Bond, Crowther, M France, and L Gilkes,

ln Attendance: Mrs Jane Mills Parish Clerk,  District Cllr Knight

1 Member of the public

26/05/14         Election of Chairman for 2026/27

           To elect the Chairman for 2026/27

            It was resolved to elect Cllr Turner as Chairman for 2026/27

                                      Proposed: Cllr Crowther, Seconded: Cllr Andrews (all in favour)

                      Declaration of Office – Chairman

             The Chairman read and sign the prescribed ‘Declaration of  

             Acceptance of Office’.

26/05/15        Election of Vice Chairman for 2026/27

                       To elect the Vice-Chairman for 2026/27

                      It was resolved to elect Cllr Bond as Vice-Chairman for 2026/27

26/05/16       Apologies 

 No apologies received (County Councillor sent apologies)

26/05/17        Declarations of Interest

                     There were no declarations of interest.

26/05/18       To agree the agenda as published

                                 It was resolved to agree the agenda as published

                                 Proposed: Cllr Crowther, Seconded: Cllr Andrews (all in favour)

26/05/19       To confirm and sign the Minutes of the Parish Council Meeting held

                                  21^st April 2026

It was resolved to confirm and sign the Minutes of the Parish Council        

                     Meeting held on 21^st April 2026

                                 Proposed: Cllr Andrews, Seconded: Cllr Bond (all in favour,)

                    Public Participation 

                     No members of the public raised questions

26/05/20       County Councillor Report

                    The County Cllr’s report had been circulated, He was unable to attend

26/05/21        District Councillor Report

The District Cllr spoke about Cllr Grants, he has £1000 if there is anything he can assist with. The crisis and resilience fund is available. There is a new Chair and Vice-Chair elected to NDC, the leader and deputy remain unchanged. He recently visited the newly renovated Bridge Hall, beautifully done.

He also had a tour of the reconstruction of 36/37 Boutport Street,

He also spoke about the Edward Capern (poet) upcoming event. LGR still many unknowns. The 4^th episode of recycling is available. Tinever Rd continues to cause concern. The LIDL application has not yet come to planning. Members requested it is called in.

26/05/22     Review of Standing Orders

                     To review the Council’s updated Standing Orders. (reviewed Jan 26)

                      Members agreed to note

26/05/23       Review of Financial Regulations

                     To review the Council’s updated Financial Regulations. (reviewed Jan 26)

                     Members agreed to note

26/05/24       Members’ Code of Conduct

                     To review the Members’ Code of Conduct. (unchanged since 2025 review)

                      Members agreed to note

26/05/25       Assets Register

            To receive the Council’s Assets Register (reviewed & updated Jan 26 ).

            Members noted the asset register review

26/05/26       Delegation Review

                    To review the scheme of delegation (planning, agreed 2025)

                       Members agreed to continue with the scheme of delegation

26/05/27       Review of policies:  All unchanged since last review

• Freedom of Information (Reviewed 15/4/2025)
• Data Protection (adopted 15/4/25)
• General and Financial Risk Assessment (reviewed 15/4/2025)
• Internal Control (reviewed 15/4/2025)
• Complaints Procedure (adopted 15/4/25)

It was resolved to accept all the above as unchanged since the last review

Proposed: Cllr Crowther, seconded: Cllr Andrews. (all in favour)

26/05/28       Calendar of Meetings

                     It was resolved to accept the calendar of meetings

                      Proposed: Cllr Crowther, seconded: Cllr Bond. (all in favour)

26/05/29       Renewal of Insurance

                     It was resolved to renew the insurance

                     Proposed: Cllr Bond, seconded: Cllr Crowther. (all in favour)

26/05/30       To reconfirm adoption of the General Power of Competence

                    It was resolved to reconfirm.

                      Proposed: Cllr Crowther, seconded: Cllr Andrews. (all in favour)

26/05/31       Annual Governance and Accountability Return 2025/2026

1. To receive the Internal Auditor’s Report and agree the Annual Governance    

Statement 2025/2026. Members noted the report

26/05/32      To agree the Accounting Statements for 2025/2026

It was resolved to approve the Accounting Statements.

Proposed: Cllr Bond, seconded: Cllr Crowther (all in favour)

• To agree to Certify that Heanton Punchardon Parish Council is Exempt from a

limited Assurance Review as gross income and expenditure is under £25,000. 

26/05/33       It was resolved to certify that Heanton Punchardon Parish Council is Exempt from a limited Assurance Review as gross income and expenditure is under £25,000. 

Proposed: Cllr Crowther, seconded: Cllr Bond (all in favour)

26/05/34       Payment and Receipts

                    It was resolved to accept the payments and bank reconciliation

                     Proposed: Cllr Bond, seconded: Cllr Crowther. (all in favour)

                     Audit                           £110

                     HMRC                          £32.40

                     Total                           £142.40                   

26/05/35       To consider

                     a) Provision of Allotments – possibility of future provision

                     b) P3 awaiting response from DCC

                     c) Councillor Advocate Scheme Cllr Millett attending zoom meeting in June

                     d) Ramp at pump track dependent on P3 funds

26/05/36       To consider Action Points

                      Action Points were noted

                      It was resolved to make a FOI request regarding the planning application re Chivenor,

 Proposed: Cllr Gilkes, seconded: Cllr Crowther (all in favour)

Action Points: send FOI request to NDC, add SWW to next “list for consideration”

          To confirm the date of the next meeting: June 16^th 2026

There being no further business the meeting closed at  8.10 pm

Signed Chairman ……………………………………… Date ……………..………….

Heanton Punchardon Parish Council

 Minutes of the Parish Council Meeting Tuesday 21^st April 2026

held at The Royal British Legion Hall, Wrafton

Present: Cllrs J Turner(Vice-Chair), C Andrews, E Bond, M France, L Gilkes, and G Millett  

ln Attendance: Mrs Jane Mills Parish Clerk,

 District Cllr Knight

2604/01        Apologies 

Apologies were received from Cllr Crowther.

2604/02        Declarations of Interest

                     There were no declarations of interest.

2604/03        To agree the agenda as published

                                 It was resolved to agree the agenda as published

                                 Proposed: Cllr Andrews, Seconded: Cllr France (all in favour)

2604/04        To confirm and sign the Minutes of the Parish Council Meeting held 31^st March 2026

It was resolved to confirm and sign the Minutes of the Parish Council Meeting held on 31^st March 2026

         Proposed: Cllr Andrews, Seconded: Cllr Millett (majority in favour, 1 abstention not present at the meeting)

2604/05        County Councillor Report

                    The County Cllr’s report had been circulated, He was unable to attend

2604/06      District Councillor Report

The District Cllr spoke about environmental enhancement bulletin 36. Dog fouling reporting, importance of dog chipping especially in relation to sheep worrying. Fly tipping was discussed and Members felt more waste could be accepted without a fee. No update on the removal of the boat. Waterside café signs have reappeared and will be dealt with. One way system on Heanton Hill, waiting for houses to be completed. Members enquired about the new yellow cameras, this would be a matter for the County Cllr to advise,

2604/07        Public Participation 

                     No members of the public present

2604/08       To consider items for information or inclusion on future agendas:

                    Church Grant November/December, Bin at Tinever

Page 2

2604/09        To consider Finance Matters

                      a) Payment of Invoices

                      b) Bank reconciliation and current budget situation

                       It was resolved to accept the invoices for payment and bank reconciliation and  

                     current budget information was noted

Proposed: Cllr Bond, Seconded: Cllr Gilkes (all in favour)                                                                                                              

                     The Clerk will chase up again the insurers regarding the damaged bus shelters

2604/10      To consider an update on response to correspondence sent to NDDC re  

                       Crown Estates

                       Status of Chivenor Cross development: Community Hub and road surfacing

 A response received from NDC suggesting the MOD be contacted. No further  

 information from Highways but concern was expressed regarding the raised

 manhole covers

2604/11        To consider

1. Provision of allotments, no change
2. P3, Cllr Turner, it appears the completed application may have been lost during the email changeover, Cllr Turner to resend to the Clerk
3. Councillor Advocate Scheme (Cllr Millett attending a meeting in May. This will be online)
4. Ramp at pump track dependent on P3

2604/12         To consider an update on the repair of a noticeboard

                        Cllr Andrewes is seeking quotes for a new door

2603/168      To consider Action Points

                     Action Points were noted,

             To confirm the date of the next meeting and electors meeting

                      Tuesday 19^th May 2026, Electors meeting 6.45pm for 7pm, followed by the AGM

                       It was agreed that the budget for the meeting should be up to £50 and the Clerk

                       will provide a poster/agenda

There being no further business the meeting closed at  7.55pm

Signed Chairman ………………………………………………… Date ……………..………….

To: Cllrs S Crowther, (Chair), C Andrews, E Bond, M France, L Gilkes, G Millett, and J Turner

You are hereby summoned to attend the Annual Meeting of Heanton Punchardon Parish Council, which will be held on Tuesday May 19th 2026 following the electors meeting in The Royal British Legion Hall, Wrafton for the purpose of transacting the following business.

In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.

M J Mills

Mrs Jane Mills BA (Hons)

 Parish Clerk                                                               Date of issue: 11th May 2026     

AGENDA

1. Election of Chairman for 2026/27

To elect the Chairman for 2026/27

• Declaration of Office – Chairman

The Chairman will read and sign the prescribed ‘Declaration of Acceptance of Office’.

• Election of Vice Chairman for 2026/27

          To elect the Vice-Chairman for 2026/27

4        Apologies

(Please make any apologies known to the Clerk by e-mail before 5pm on the day of the meeting)

5        Declarations of interest

To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda.  Members are reminded that all interests should be declared at the beginning of the meeting and prior to the item being discussed.

6        To agree the Agenda as published

7         To confirm and sign the Minutes of the Full Council Meeting held 21st

 April 2026

To approve as a correct record and sign the Minutes of the Parish Council meeting held on Tuesday 26th April 2026 (herewith)

 8       Public Participation

In accordance with Standing Order 3 (d) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes.  It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once.

9        County Councillor Report

          To receive a report from the County Councillor.

10      District Councillor Report

          To receive a report from the District Councillor.

11       Review of Standing Orders

          To review the Council’s updated Standing Orders. (reviewed Jan 26)

12      Review of Financial Regulations

          To review the Council’s updated Financial Regulations. (reviewed Jan 26)

13      Members’ Code of Conduct

          To review the Members’ Code of Conduct. (unchanged since 2025 review)

14      Assets Register

To receive the Council’s Assets Register (reviewed & updated Jan 26 ).

15      Delegation Review

          To review the scheme of delegation (planning, agreed 2025)

16      Review of policies:  All unchanged since last review

• Freedom of Information (Reviewed 15/4/2025)
• Data Protection (adopted 15/4/25)
• General and Financial Risk Assessment (reviewed 15/4/2025)
• Internal Control (reviewed 15/4/2025)
• Complaints Procedure (adopted 15/4/25)

17      Calendar of Meetings

          To consider the frequency of meetings for the remainder of the council year.

18      Renewal of Insurance

          To consider renewal of insurance. (Insurance updated subject to three year

           agreement last year)

19      To reconfirm adoption of the General Power of Competence

20      Annual Governance and Accountability Return 2025/2026

a) To receive the Internal Auditor’s Report and agree the Annual Governance Statement 2025/2026 (information herewith).

b) To agree the Accounting Statements for 2025/2026 (information herewith).

c) To agree to Certify that Heanton Punchardon Parish Council is Exempt from a limited Assurance Review as gross income and expenditure is under £25,000.  Subject to receipt from Internal Auditor

21      Payment and Receipts

          To approve payments and receipts (information to follow).

22      To consider

          a) Provision of Allotments

          b) P3

          c) Councillor Advocate Scheme

          d) Ramp at pump track

23      To consider Action Points (herewith)

24      To confirm the date of the next meeting

.

Heanton Punchardon Parish Council

 Parish Clerk: Mrs Jane Mills, BA (Hons) FSLCC

To: Councillors S Crowther (Chair), C Andrews, E Bond, M France,J French, L Gilkes, G Millett, G Norman and J Turner

You are hereby summoned to attend a Meeting of Heanton Punchardon Parish Council which will be held on Tuesday 31st March 2026 at 7.00pm, at The Royal British Legion Hall, Wrafton for the purpose of transacting the following business. 

In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.

M J Mills

Mrs Jane Mills BA (Hons) FSLCC

Parish Clerk                                                                                                       Date of issue: ^25th March 2026

AGENDA

1         Apologies 

(Please make any apologies known to the Clerk by email before 5pm on the day of the meeting)

2          Declaration of Interests

To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda. Members are reminded that all interests should be declared at the beginning of the meeting and prior to the item being discussed.

3          To agree the agenda as published

4          To confirm and sign the Minutes of the Parish Council Meeting held 20^th January  2026 (herewith)

5          County Councillor Report

           To receive a report from the County Councillor

6          District Councillor Report 

           To receive a report from the District Councillor

 7          Public Participation 

In accordance with Standing Order 3 (f) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes. It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once

8         To consider becoming an Alliance member of Northern Devon Railway  Development Alliance expressing commitment, to play a part in the wider Group of partners and stakeholders.

 9         To consider “Items for information or inclusion on future agendas”

 10        To consider Finance Matters (herewith)

1. a) Payment of Invoices
2. b) Bank reconciliation and current budget situation

11        To consider cluster working (information sent by email)

12         To consider planning:

             Response submitted on app 81297, recommending refusal Also, 81418 (Lidl) noting our response

13        To consider an update on response to correspondence sent to NDDC re Crown Estates

            Status of Chivenor Cross development: Community Hub and road surfacing Consultation on Lidl development (on Chivenor Cross)     

 14      To consider

1. a) Provision of Allotments
2. b) P3
3. c) Councillor Advocate Scheme
4. d) Ramp at pump track
5. e) Velator Pond (Cllr Knight)

15         To consider an update on purchase of a noticeboard

 16        To consider Action Points (herewith)

             To confirm the date of the next meeting and electors meeting

            Proposed Tuesday 21^st April 2026

 

 

 

 

Heanton Punchardon Parish Council

 Parish Clerk: Mrs Jane Mills, BA (Hons) FSLCC

To: Councillors S Crowther (Chair), C Andrews, E Bond, M France,J French,  L Gilkes, G Millett, G Norman and J Turner

You are hereby summoned to attend a Meeting of Heanton Punchardon Parish Council which will be held on Tuesday 17^th February 2026 at 7.00pm, at The Royal British Legion Hall, Wrafton for the purpose of transacting the following business. 

In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.

M J Mills

Mrs Jane Mills BA (Hons) FSLCC

Parish Clerk                                                                                                       Date of issue: ^11th February 2026

 

AGENDA

1         Apologies 

(Please make any apologies known to the Clerk by email before 5pm on the day of the meeting)

2          Declaration of Interests

To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda. Members are reminded that all interests should be declared at the beginning of the meeting and prior to the item being discussed.

3          To agree the agenda as published

4          To confirm and sign the Minutes of the Parish Council Meeting held 20^th January  2026 (herewith)

5          County Councillor Report

           To receive a report from the County Councillor

6          District Councillor Report 

           To receive a report from the District Councillor

 7          Public Participation 

In accordance with Standing Order 3 (f) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes. It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once

8         To consider “Items for information or inclusion on future agendas”

 9          To consider Finance Matters (herewith)

1. a) Payment of Invoices
2. b) Bank reconciliation and current budget situation

10        To consider cluster working (information sent by email)

11         To consider planning:

             Response submitted on app 81297, recommending refusal

12       To  consider an update on response to correspondence sent to NDDC re Crown Estates

            Status of Chivenor Cross development: Community Hub and road surfacing

             Consultation on Lidl development (on Chivenor Cross)     

 13      To consider

1. a) Provision of Allotments
2. b) P3
3. c) Councillor Advocate Scheme
4. d) Ramp at pump track
5. e) Velator Pond (Cllr Knight)

 14         To consider an update on purchase of a noticeboard

 15        To consider Action Points (herewith)

             To confirm the date of the next meeting

            Proposed Tuesday 17^th March 2026

 

 

 

 

Heanton Punchardon Parish Council

 Minutes of the Parish Council Meeting Tuesday 20^th January 2026

Held at The Royal British Legion Hall, Wrafton

Present: Cllrs S Crowther (Chair), E Bond, M France, and L Gilkes,

ln Attendance: Mrs Jane Mills Parish Clerk, and District Cllr R Knight,

One member of the public

2601/137      Apologies 

Apologies were received from Cllrs C Andrews, J.French, G Millett G Norman,  and J. Turner

2601/138     Declarations of Interest

                     There were no declarations of interest.

2601/139      To agree the agenda as published

                                 It was resolved to agree the agenda as published

                                 Proposed: Cllr Gilkes, Seconded: Cllr France (all in favour)

2601/140      To confirm and sign the Minutes of the Parish Council Meeting held 16^th December 2025

It was resolved to confirm and sign the Minutes of the Parish Council                        Meeting held on 16^th December 2025

                                 Proposed: Cllr Bond, Seconded: Cllr France (all in favour)

2601/141      County Councillor Report

                    The County Cllr’s report had been circulated, He sent apologies

2601/142       District Councillor Report

The District Cllr was delayed and spoke following Minute no:2601/149

2601/143      Public Participation 

                     No one wished to speak

2601/144      To consider “Items for information or inclusion on future agendas”

Concerns were raised about an access road proposed by SWW, and concerns for traffic.

2601/145      To consider Finance Matters

                      a) Payment of Invoices

                      b) Bank reconciliation and current budget situation

                       It was resolved to accept the invoices for payment and bank reconciliation and current budget information was noted

Proposed: Cllr Bond, Seconded: Cllr Crowther (all in favour)

       Page 24

2601/146    To review current policies

• Standing Orders
• Financial Regulations
• General and Financial Risk Assessment
• Internal Control
• Asset Register

                It was resolved to accept the policies after adding in Standing Orders 3 minutes to 1t

                Proposed: Cllr France, Seconded: Cllr Gilkes (all in favour)

     It was further resolved to accept the asset register after deleting bus shelters

                Proposed: Cllr Crowther, Seconded: Cllr Bond (all in favour)

2601/147      To receive an update on Assertion 10 (SAPP 2025)

Website and email compliance.

The current provider is confident that the website can be made compliant and

Gov.uk emails supplied.

It was resolved to proceed with updating at a cost of £10 plus VAT a year for the gov domain name, £7 a month plus VAT for hosting (unchanged) and £75 for work on the website,

                     Proposed: Cllr Crowther, Seconded: Cllr France (all in favour)

2601/148     To consider an update on response to correspondence sent to NDDC re  

                       Crown Estates

                       Status of Chivenor Cross development: Community Hub and road surfacing

Members were advised that the queries have been passed to planning and    followed up but still no response received to date. With regard to the road surfacing, There is no change since the last meeting

It was resolved to send all future correspondence to named officers at

 NDC through recorded delivery.

                       Proposed: Cllr Gilkes, Seconded: Cllr Crowther (all in favour)

2601/149       To consider responding to the application 80422 Ashford, which has gone

                       to appeal.

                      Land adjacent to the Linhay, Ashford, Barnstaple EX31 4BY

                       Proposal: Erection of 5 no dwellings, including garages and associated

                      Access.

Members had no comments.

District Cllr Knight arrived at the meeting,

He spoke about the disposal of assets in parishes, currently held by NDC.

He has been working on the boat issue which was discussed at TTEF.

He and Cllr Bell are holding a surgery at Ashford Garden Centre.

The trade waste decision is having serious repercussions with businesses.

2601/150        To consider

1. Provision of allotments, no change
2. P3, new email contact, moving forward
3. Councillor Advocate Scheme (Cllr Millett apologies)
4. Ramp at pump track dependent on P3

2601/151      To consider an update on the purchase of a noticeboard

                      Photos of design to be submitted and quotes awaited

2601/152      To consider Action Points

                     Action Points were noted, litter bin request by the bus shelter

                     To confirm the date of the next meeting

                      Proposed Tuesday 17^th February 2026

There being no further business the meeting closed at  8.00pm

Signed Chairman ………………………………………………… Date ……………..………….

Heanton Punchardon Parish Council

 Parish Clerk: Mrs Jane Mills, BA (Hons) FSLCC

To: Councillors S Crowther (Chair), C Andrews, E Bond, M France,J French,  L Gilkes, G Millett, G Norman and J Turner

You are hereby summoned to attend a Meeting of Heanton Punchardon Parish Council which will be held on Tuesday 20^h January 2026 at 7.00pm, at The Royal British Legion Hall, Wrafton for the purpose of transacting the following business. 

In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.

M J Mills

Mrs Jane Mills BA (Hons) FSLCC

Parish Clerk                                                                                                       Date of issue: ^14th January 2026

AGENDA

1         Apologies 

(Please make any apologies known to the Clerk by email before 5pm on the day of the meeting)

2          Declaration of Interests

To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda. Members are reminded that all interests should be declared at the beginning of the meeting and prior to the item being discussed.

3          To agree the agenda as published

4          To confirm and sign the Minutes of the Parish Council Meeting held 16^th December  2025 (herewith)

5          County Councillor Report

           To receive a report from the County Councillor

6          District Councillor Report 

           To receive a report from the District Councillor

7          Public Participation 

In accordance with Standing Order 3 (f) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes. It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once

8         To consider “Items for information or inclusion on future agendas”

9          To consider Finance Matters (herewith)

            a) Payment of Invoices

            b) Bank reconciliation and current budget situation

10        To review current policies (herewith)

• Standing Orders
• Financial Regulations
• General and Financial Risk Assessment
• Internal Control
• Asset Register

11        To receive an update on Assertion 10 (SAPPP 2025)(to follow)

• Website and email compliance

12       To  consider an update on response to correspondence sent to NDDC re Crown Estates

            Status of Chivenor Cross development: Community Hub and road surfacing         

13         To consider responding to the application 80422 Ashford) which has gone to 

              Appeal.

              Land Adjacent The Linhay Ashford Barnstaple Devon EX31 4BY

              Proposal: Erection of 5No. dwellings, including garages and associated access

14      To consider

            a) Provision of Allotments

            b) P3

            c) Councillor Advocate Scheme

            d) Ramp at pump track

15         To consider an update on purchase of a noticeboard

16        To consider Action Points (herewith)

            To confirm the date of the next meeting

            Proposed Tuesday 17^th February 2026

Heanton Punchardon Parish Council

 Minutes of the Parish Council Meeting Tuesday 16^th

December 2025

Held at The Royal British Legion Hall, Wrafton

Present: Cllrs S Crowther (Chair), E Bond, M France, L Gilkes, G Millett and J Turner

ln Attendance: Mrs Jane Mills Parish Clerk, County Cllr G Bell, and District Cllr R Knight, one member of the public

2512/123      Apologies 

                     Apologies were received from Cllrs C Andrews, French, and G Norman,  

2512/124     Declarations of Interest

                     There were no declarations of interest.

2512/125      To agree the agenda as published

                                 It was resolved to agree the agenda as published

                                 Proposed: Cllr Bond, Seconded: Cllr Gilkes (all in favour)

2512/126      To confirm and sign the Minutes of the Parish Council Meeting held

                                  18^th November 2025

It was resolved to confirm and sign the Minutes of the Parish Council        

                     Meeting held on 18^th November 2025

                                 Proposed: Cllr Millett, Seconded: Cllr France (all in favour)

2512/127      County Councillor Report

                    The County Cllr’s report had been circulated, and was updated as follows:

He has presented a motion on stoma stations, provision would be beneficial especially in tourist areas. Pharmacy provision is still at risk considering the large pharmacy groups that have already closed. He would like to re-introduce community composting. He expressed concern about the Greysands tip at Northam Burrows and hopes to produce a letter for distribution to TDC, by parishes that are affected. There are still some locality budget funds available until the end of January. It was suggested an application could be made to support installation of a litter bin at Tinever Rd. A large boat has moored and TTEF have been advised

2512/128       District Councillor Report

The District Cllr spoke about the planning application, the extended garden at    Tarka Way and the Environment Agency recommending refusal.

2512/129      Public Participation 

A member of the public wished to speak with regard to the reduction of opening hours for the libraries and urged support by completing the survey. This will be publicized through our facebook page.

2512/130      To consider “Items for information or inclusion on future agendas”

                    No items were raised

Page 22

2512/131      To consider Finance Matters

                      a) Payment of Invoices

                      b) Bank reconciliation and current budget situation

                       It was resolved to accept the invoices for payment and bank reconciliation and  

                     current budget information was noted

Proposed: Cllr Bond, Seconded: Cllr Crowther (all in favour)

25/12/132    To consider quotes for noticeoards

It was agreed that a quote should be sought for a noticeboard more in keeping with current owned boards

Action Point: seek additional quotes, agenda item

25/12/133      To receive an update on website and emails

Website and email compliance. This is moving forward, the current supplier is    confident that he can ensure compliance.

 25/12/134    To consider Velator Pond

                     This will remain on the agenda at the request of the District Councillor                           Action Point: agenda item

25/12//135      To consider an update on response to correspondence sent to NDDC re  

                       Crown Estates

                       Status of Chivenor Cross development: Community Hub and road surfacing

Members were advised that the queries have been passed to planning and    followed up but no response received to date. With regard to the road surfacing, CCTV has been connected S W Water are checking on any remedial works that may be required and then the surface will be tarmacked

Action Point: chase a response

25/12/136     To consider Action Points

                     Action Points were noted

                     To confirm the date of the next meeting

                      Proposed Tuesday 20^th January 2025

There being no further business the meeting closed at  7.34pm

Signed Chairman ………………………………………………… Date ……………..………….

Heanton Punchardon Parish Council

 Parish Clerk: Mrs Jane Mills, BA (Hons) FSLCC

To: Councillors S Crowther (Chair), C Andrews, E Bond, M France,J French,  L Gilkes, G Millett, G Norman and J Turner

You are hereby summoned to attend a Meeting of Heanton Punchardon Parish Council which will be held on Tuesday 16^h December 2025 at 7.00pm, at The Royal British Legion Hall, Wrafton for the purpose of transacting the following business. 

In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.

M J Mills

Mrs Jane Mills BA (Hons) FSLCC

Parish Clerk                                                                                                       Date of issue:  December 2025

AGENDA

1         Apologies 

(Please make any apologies known to the Clerk by email before 5pm on the day of the meeting)

2          Declaration of Interests

To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda. Members are reminded that all interests should be declared at the beginning of the meeting and prior to the item being discussed.

3          To agree the agenda as published

4          To confirm and sign the Minutes of the Parish Council Meeting held 18^th November 2025 (herewith)

5          County Councillor Report

           To receive a report from the County Councillor

6          District Councillor Report 

           To receive a report from the District Councillor

 7          Public Participation 

In accordance with Standing Order 3 (f) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes. It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once

8         To consider “Items for information or inclusion on future agendas”

 9          To consider Finance Matters (herewith)

1. a) Payment of Invoices
2. b) Bank reconciliation and current budget situation

10        To consider quotes for noticeboards (herewith)

    11        To receive an update on the website and emails

• Website and email compliance

12        To consider Velator Pond

13       To consider an update on response to correspondence sent to NDDC re Crown Estates

            Status of Chivenor Cross development: Community Hub and road surfacing         

 14        To consider Action Points (herewith)

 

            To confirm the date of the next meeting

            Proposed Tuesday 20^th January 2025