Heanton Punchardon Parish Council

 Parish Clerk: Mrs Jane Mills, BA (Hons) FSLCC

To: Councillors S Crowther (Chair), C Andrews, E Bond, M France,J French,  L Gilkes, G Millett, G Norman and J Turner

You are hereby summoned to attend a Meeting of Heanton Punchardon Parish Council which will be held on Tuesday 16^h December 2025 at 7.00pm, at The Royal British Legion Hall, Wrafton for the purpose of transacting the following business. 

In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.

M J Mills

Mrs Jane Mills BA (Hons) FSLCC

Parish Clerk                                                                                                       Date of issue:  December 2025

AGENDA

1         Apologies 

(Please make any apologies known to the Clerk by email before 5pm on the day of the meeting)

2          Declaration of Interests

To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda. Members are reminded that all interests should be declared at the beginning of the meeting and prior to the item being discussed.

3          To agree the agenda as published

4          To confirm and sign the Minutes of the Parish Council Meeting held 18^th November 2025 (herewith)

5          County Councillor Report

           To receive a report from the County Councillor

6          District Councillor Report 

           To receive a report from the District Councillor

 7          Public Participation 

In accordance with Standing Order 3 (f) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes. It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once

8         To consider “Items for information or inclusion on future agendas”

 9          To consider Finance Matters (herewith)

1. a) Payment of Invoices
2. b) Bank reconciliation and current budget situation

10        To consider quotes for noticeboards (herewith)

    11        To receive an update on the website and emails

• Website and email compliance

12        To consider Velator Pond

13       To consider an update on response to correspondence sent to NDDC re Crown Estates

            Status of Chivenor Cross development: Community Hub and road surfacing         

 14        To consider Action Points (herewith)

 

            To confirm the date of the next meeting

            Proposed Tuesday 20^th January 2025

 

 

 

 

 

 

 

Heanton Punchardon Parish Council

 Minutes of the Parish Council Meeting 18^th November 2025

Held at The Royal British Legion Hall, Wrafton

Present: Cllrs S Crowther (Chair), C Andrews, E Bond, M France, J French, G Millett and G Norman

ln Attendance: Mrs Jane Mills Parish Clerk, County Cllr G Bell, and District Cllr R Knight, one member of the public

2511/109      Apologies 

                     Apologies were received from Cllrs L Gilkes, and J Turner

2511/110      Declarations of Interest

                     There were no declarations of interest.

2511/111      To agree the agenda as published

                                 It was resolved to agree the agenda as published

              Proposed: Cllr Andrews, Seconded: Cllr France (all in favour)

2511/112      To confirm and sign the Minutes of the Parish Council Meeting held 28^th October 2025

It was resolved to confirm and sign the Minutes of the Parish Council Meeting held on 28^th October 2025

             Proposed: Cllr Millett, Seconded: Cllr Norman (all in favour)

2511/113      County Councillor Report

              The County Cllr’s report had been circulated, and was updated as follows:                    Tinever Rd, drainage and CCTV have been completed, if SW Water are satisfied then the road should be laid In January or February. The Wrafton Rd Group are requesting a 20 mph limit. Heanton members had no objections.

2511/114      District Councillor Report

                    The District Cllr advised that the Peer Review had been circulated, it was suggested looking at it in conjunction with the report that will be published in January. The Devon Nature Recovery Strategy survey is now closed. Please look at the Environmental Health Bulletin. There is a big blitz on recycling.

                     Next week is a big week with NDC making a decision on their preferred LGR choice. He is following up the planning application adjacent to the Pump Track.

                 2511/115      Public Participation 

A member of the public wished to speak with regard to the problem trees. He was advised that the Environment Agency are coming out to re-assess and the County Cllr is chasing them, to ensure the original Devon Bank is maintained.

 2511/116      To consider “Items for information or inclusion on future agendas”

                    No items were raised

 Page 20

2510/117      To consider Finance Matters

1. Payment of invoices
2. Bank reconciliation and budget information

It was resolved to accept the invoices for payment and bank reconciliation and current budget information was noted

Proposed: Cllr Crowther, Seconded: Cllr Bond (all in favour)

25/11/118     To consider the draft budget and precept proposals

                    It was resolved to accept the draft budget and the proposed precept in the sum of £9700.

Proposed: Cllr Crowther, Seconded: Cllr Norman (all in favour)

                    Action Point: submit precept

2511/119      To receive a further report on Assertion 10 (SAPPP 2025)

          Website and email compliance It was resolved to proceed with the purchase of .gov emails through Parish Online at an annual cost of £260

Proposed: Cllr Norman, Seconded: Cllr Millett (all in favour)

Action Point: proceed with purchase

 2511/120      To consider an update on response to correspondence sent to NDDC re  Crown Estates

                    Members were advised that after numerous emails that have been sent to NDC and a conversation with the Chief Executive, he is raising the issue with the planning department

                     Status of Chivenor Cross development: Community Hub and road surfacing

Cllr Crowther reported that he had raised a FOI enquiry regarding the proposed Community Hub, initial response was to delay a reply, a subsequent response advised that apart from an initial letter from an architect advising of a smaller hub, a bike hire and café, there appears to be no further information

  2511/121     To consider

1. a) Provision of Allotments: nothing further
2. b) P3, Clerk has contacted the officer and awaits a response
3. c) Community Emergency Plan 

                    It was resolved to adopt the Emergency Plan

Proposed: Cllr: Andrews, Seconded: Cllr Bond (majority in favour, 1 vote against)

1. d) Councillor Advocate Scheme, nothing further to report following the  announcement of the abolition of Police & Crime Commissioners

1. e) Ramp at pump track, waiting for P3 information

     

2511/122     To consider Action Points

                     Action Points were noted

                     To confirm the date of the next meeting

                    Proposed Tuesday 16^th December 2025

 

There being no further business the meeting closed at 8.05 pm

 

 

Signed  Chairman ………………………………………………… Date ……………..………….