Heanton Punchardon Parish Council

 Parish Clerk: Mrs Jane Mills, BA (Hons) FSLCC

To: Councillors S Crowther (Chair), C Andrews, E Bond, M France,J French,  L Gilkes, G Millett, G Norman and J Turner

You are hereby summoned to attend a Meeting of Heanton Punchardon Parish Council which will be held on Tuesday 20^h January 2026 at 7.00pm, at The Royal British Legion Hall, Wrafton for the purpose of transacting the following business. 

In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.

M J Mills

Mrs Jane Mills BA (Hons) FSLCC

Parish Clerk                                                                                                       Date of issue: ^14th January 2026

AGENDA

1         Apologies 

(Please make any apologies known to the Clerk by email before 5pm on the day of the meeting)

2          Declaration of Interests

To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda. Members are reminded that all interests should be declared at the beginning of the meeting and prior to the item being discussed.

3          To agree the agenda as published

4          To confirm and sign the Minutes of the Parish Council Meeting held 16^th December  2025 (herewith)

5          County Councillor Report

           To receive a report from the County Councillor

6          District Councillor Report 

           To receive a report from the District Councillor

7          Public Participation 

In accordance with Standing Order 3 (f) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes. It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once

8         To consider “Items for information or inclusion on future agendas”

9          To consider Finance Matters (herewith)

            a) Payment of Invoices

            b) Bank reconciliation and current budget situation

10        To review current policies (herewith)

• Standing Orders
• Financial Regulations
• General and Financial Risk Assessment
• Internal Control
• Asset Register

11        To receive an update on Assertion 10 (SAPPP 2025)(to follow)

• Website and email compliance

12       To  consider an update on response to correspondence sent to NDDC re Crown Estates

            Status of Chivenor Cross development: Community Hub and road surfacing         

13         To consider responding to the application 80422 Ashford) which has gone to 

              Appeal.

              Land Adjacent The Linhay Ashford Barnstaple Devon EX31 4BY

              Proposal: Erection of 5No. dwellings, including garages and associated access

14      To consider

            a) Provision of Allotments

            b) P3

            c) Councillor Advocate Scheme

            d) Ramp at pump track

15         To consider an update on purchase of a noticeboard

16        To consider Action Points (herewith)

            To confirm the date of the next meeting

            Proposed Tuesday 17^th February 2026

Heanton Punchardon Parish Council

 Minutes of the Parish Council Meeting Tuesday 16^th

December 2025

Held at The Royal British Legion Hall, Wrafton

Present: Cllrs S Crowther (Chair), E Bond, M France, L Gilkes, G Millett and J Turner

ln Attendance: Mrs Jane Mills Parish Clerk, County Cllr G Bell, and District Cllr R Knight, one member of the public

2512/123      Apologies 

                     Apologies were received from Cllrs C Andrews, French, and G Norman,  

2512/124     Declarations of Interest

                     There were no declarations of interest.

2512/125      To agree the agenda as published

                                 It was resolved to agree the agenda as published

                                 Proposed: Cllr Bond, Seconded: Cllr Gilkes (all in favour)

2512/126      To confirm and sign the Minutes of the Parish Council Meeting held

                                  18^th November 2025

It was resolved to confirm and sign the Minutes of the Parish Council        

                     Meeting held on 18^th November 2025

                                 Proposed: Cllr Millett, Seconded: Cllr France (all in favour)

2512/127      County Councillor Report

                    The County Cllr’s report had been circulated, and was updated as follows:

He has presented a motion on stoma stations, provision would be beneficial especially in tourist areas. Pharmacy provision is still at risk considering the large pharmacy groups that have already closed. He would like to re-introduce community composting. He expressed concern about the Greysands tip at Northam Burrows and hopes to produce a letter for distribution to TDC, by parishes that are affected. There are still some locality budget funds available until the end of January. It was suggested an application could be made to support installation of a litter bin at Tinever Rd. A large boat has moored and TTEF have been advised

2512/128       District Councillor Report

The District Cllr spoke about the planning application, the extended garden at    Tarka Way and the Environment Agency recommending refusal.

2512/129      Public Participation 

A member of the public wished to speak with regard to the reduction of opening hours for the libraries and urged support by completing the survey. This will be publicized through our facebook page.

2512/130      To consider “Items for information or inclusion on future agendas”

                    No items were raised

Page 22

2512/131      To consider Finance Matters

                      a) Payment of Invoices

                      b) Bank reconciliation and current budget situation

                       It was resolved to accept the invoices for payment and bank reconciliation and  

                     current budget information was noted

Proposed: Cllr Bond, Seconded: Cllr Crowther (all in favour)

25/12/132    To consider quotes for noticeoards

It was agreed that a quote should be sought for a noticeboard more in keeping with current owned boards

Action Point: seek additional quotes, agenda item

25/12/133      To receive an update on website and emails

Website and email compliance. This is moving forward, the current supplier is    confident that he can ensure compliance.

 25/12/134    To consider Velator Pond

                     This will remain on the agenda at the request of the District Councillor                           Action Point: agenda item

25/12//135      To consider an update on response to correspondence sent to NDDC re  

                       Crown Estates

                       Status of Chivenor Cross development: Community Hub and road surfacing

Members were advised that the queries have been passed to planning and    followed up but no response received to date. With regard to the road surfacing, CCTV has been connected S W Water are checking on any remedial works that may be required and then the surface will be tarmacked

Action Point: chase a response

25/12/136     To consider Action Points

                     Action Points were noted

                     To confirm the date of the next meeting

                      Proposed Tuesday 20^th January 2025

There being no further business the meeting closed at  7.34pm

Signed Chairman ………………………………………………… Date ……………..………….