To: Cllrs S Crowther, (Chair), C Andrews, E Bond, M France, L Gilkes, G Millett, G Norman and J Turner

You are hereby summoned to attend the Annual Meeting of Heanton and Punchardon Parish Council, which will be held on Tuesday May 20th 2025 following the electors meeting in The Royal British Legion Hall, Wrafton for the purpose of transacting the following business.

In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.

M J Mills

Mrs Jane Mills BA (Hons)

 Parish Clerk                                                                Date of issue: 14^th May 2025     

AGENDA

1. Election of Chairman for 2025/26

To elect the Chairman for 2025/26

• Declaration of Office – Chairman

The Chairman will read and sign the prescribed ‘Declaration of Acceptance of Office’.

• Election of Vice Chairman for 2025/26

          To elect the Vice-Chairman for 2025/26

4        Apologies

(Please make any apologies known to the Clerk by e-mail before 5pm on the day of the meeting)

5        Declarations of interest

To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda.  Members are reminded that all interests should be declared at the beginning of the meeting and prior to the item being discussed.

6        To agree the Agenda as published

7         To confirm and sign the Minutes of the Full Council Meeting held 15^th 

 April 2025

To approve as a correct record and sign the Minutes of the Parish Council meeting held on Tuesday 15^th April 2025(herewith)

8        Public Participation

In accordance with Standing Order 3 (d) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes.  It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once. 

9        County Councillor Report

          To receive a report from the County Councillor.

10      District Councillor Report

          To receive a report from the District Councillor.

11       Review of Standing Orders

          To review the Council’s updated Standing Orders. (information herewith)

12      Review of Financial Regulations

          To review the Council’s updated Financial Regulations. (information herewith)

13      Members’ Code of Conduct

          To review the Members’ Code of Conduct. (agreed at April 2025)

14      Assets Register

To receive the Council’s Assets Register (agreed at April 2025 Council ).

15      Delegation Review

          To review the scheme of delegation (planning, agreed 2025)

16      Review of policies and adopt  (herewith)

• Freedom of Information (Reviewed 15/4/2025)
• Data Protection (herewith)
• General and Financial Risk Assessment (reviewed 15/4/2025)
• Internal Control (reviewed 15/4/2025)
• Complaints Procedure (herewith)

17      Calendar of Meetings

          To consider the frequency of meetings for the remainder of the council year.

18      Renewal of Insurance

          To consider renewal of insurance .

19      To reconfirm adoption of the General Power of Competence

20      Annual Governance and Accountability Return 2024/2025

a) To receive the Internal Auditor’s Report and agree the Annual Governance Statement 2024/2025 information herewith).

b) To agree the Accounting Statements for 2024/2025 (information herewith).

c) To agree to Certify that Heanton and Punchardon Parish Council is Exempt from a limited Assurance Review as gross income and expenditure is under £25,000.

21      Payment and Receipts

          To approve payments and receipts (information herewith).

22      To consider the Councils policy on criminal damage to Council property.

23      To consider possible non notified development in the Parish.

24      To consider

          a) Provision of Allotments

          b) P3

          c) Community Emergency Plan

          d) Councillor Advocate Scheme

          e)  Update on Hart Manor signage (Cllr Turner)

          f) Ramp at pump track

25      To consider Action Points (herewith)

26      To confirm the date of the next meeting

.