Heanton Punchardon Parish Council

 Minutes of the Parish Council Meeting 15^th April 2025

The Royal British Legion Hall, Wrafton

Present: Cllrs S Crowther (chair), C Andrews, E Bond, M France, G Norman and J Turner

ln Attendance: Mrs Jane Mills Parish Clerk, and County Cllr P Maskell,

2504/01        Apologies   Apologies were received from Cllr Millett and Cllr Knight District Councillor.

2504/02        Declarations of  Interest   There were no declarations of interest.

 2504/03        To agree the agenda as published, It was resolved to agree the agenda as published                      Proposed: Cllr Norman, seconded: Cllr Bond (all in favour).

 2504/04        To confirm and sign the Minutes of the Parish Council Meeting held 18^th  March 2025  It was resolved to confirm and sign the minutes of the Meeting of 18^th March 2025        Proposed: Cllr Norman, seconded: Cllr France (all in favour)

 2504/05        Reports from County and District Councillors

The County Cllr’s report was noted and is attached to the minutes. Members advised signs are appearing on the roundabout again and Cllr Maskell agreed to investigate.

2504/06   The District Cllr sent apologies and reported

 Night Bus Service Funding: Approved at Strategy and Resources 3^rd March 2025: 

 Local Government Reorganisation: Discussed at Extraordinary Full Council 19^th March 2025:

Consultations: Housing Strategy consultation closed 31^st March 2025. Findings to be available   in due course.

VJ Day, something that every parish could aim to celebrate, either on May 5th or    in another appropriate way:

North Devon Council is inviting residents to take part in commemorations for the  80th anniversaries of Victory in Europe (VE) Day and Victory over Japan (VJ) Day, marking the end of the Second World War.

The national programme of events, led by the Government’s Department for Culture, Media and Sport (DCMS), will see major commemorations take place across the UK, including a military procession, flypast, and street parties on Monday 5 May, a remembrance service at Westminster Abbey on Thursday 8 May, and a national service at the National Memorial Arboretum on Friday 15 August.

 2504/07        Public Participation   No members of the public wished to speak

2504/08        Chairman’s discretion  No matters were raised

 2504/09        To consider Finance Matters: payment of Invoices and bank reconciliation

 Mrs Mills salary                    £249.05

 Mrs Mills expenses                 £58.60

HMRC                                     £53.40

HMRC                                      £40.00

A Petengell (tree surgery)   £1000.00

Be Clean Solar                     £129.50

Spongefish    (web)              £181.98  

Total                                  £1712.53                  

It was resolved to agree to make the payments and approve the bank reconciliation

Proposed: Cllr Andrews. seconded: Cllr Norman (all in favour)

2504/10        To consider the Asset Register  It was resolved to accept Asset Register after agreeing the amendments

Proposed: Cllr Norman seconded: Cllr Andrews (all in favour)

2504/11        To consider the General / Financial Risk Assessment

It was resolved to accept the General / Financial Risk Assessment

Proposed: Cllr France seconded: Cllr Andrews (all in favour)

2504/12        To consider an Internal Control Policy

It was resolved to accept the proposed Internal Control Policy

Proposed: Cllr Crowther, seconded: Cllr Bond (all in favour)

2504/13        To consider the adoption of a Model Publication Scheme  It was resolved to adopt the Model Publication Scheme.Proposed: Cllr Andrews, seconded: Cllr Bond (all in favour)

2504/14        To consider the Transparency Code for Smaller Authorities    It was resolved to adopt the Transparency Code for Smaller Authorities Proposed: Cllr Crowther, seconded: Cllr Bond (all in favour)

 2504/15         To consider Planning Matters

1. a) Status of Chivenor Cross development: Community Hub and road surfacing

Members were advised that the Highways Development Officer is still seeking a one-way system at Heanton Hill   

2504/16      To consider

1. a) Provision of Allotments (keep on agenda) no update
2. b) P3 return in hand
3. c) Community Emergency Plan, in hand
4. d) Councillor Advocate Scheme, report noted
5.  e)  Update on Hart Manor signage, response from ND Homes awaited
6. f) Ramp at pump track (retain on agenda)

2504/17        To consider Action Points

                      There were no  Action Points from the previous meeting.

 2504/18        To confirm the date of the next meetings

   The Annual Electors Meeting will be held on 20^th May at 7pm,            This will be advertised on Facebook and light refreshments will be provided. The AGM will follow the Electors Meeting on 20^th May

           There being no further business the meeting closed at 7.50 pm

  Signed  Chairman ………………………………………………… Date ……………..………….

 

Heanton Punchardon Parish Council

 Minutes of the Parish Council Meeting 18^th March 2025

The Royal British Legion Hall, Wrafton

Present: Cllrs S Crowther (chair), C Andrews, E Bond, M France. G Millett, and G Norman.

ln Attendance: Mrs Jane Mills Parish Clerk, County Cllr P Maskell, District Councillor R Knight, and 2 members of the public

The Chair opened the meeting and reminded everyone of the sad passing of Cllr and colleague David Holt, whose dedication and service to the community will be sadly missed.

1355  Apologies

 Apologies were received from Cllr Gilkes and Cllr Turner.

1356   Declarations of  Interest

          There were no declarations of interest.

 1357  To agree the agenda as published,

          It was resolved to agree the agenda as published

          Proposed: Cllr Norman, seconded: Cllr France (all in favour).

 1358   To confirm and sign the Minutes of the Parish Council Meeting held 18^th February 2025

It was resolved to confirm and sign the minutes of the Meeting of 18^th February  2025

          Proposed: Cllr Millett, seconded: Cllr France (all in favour)

 1359   Reports from County and District Councillors

The County Cllr spoke about a recent speed watch with Cllrs Norman and Millett. She advised that fifty-two and a half thousand potholes have been repaired. The initial Local Government Reorganisation proposals will be submitted by the 21^st March.

1360   The District Cllr spoke about it being a turbulent time because of LGR. He will shortly be attending a site visit for Whitecross. The Local Plan is on hold, recycling is going well,           the new baler is more efficient, more electric vehicles are being purchased.

1361   Public Participation 

          No members of the public wished to speak

1362   Chairman’s discretion

Need for litter bins at Heanton Lea bus stops. Cllr Knight to investigate regarding litter   bins and dog bins.

1363   To consider Finance Matters: payment of Invoices bank reconciliation and current budget situation and confirm the Internal Auditor appointment

 

          Mrs Mills salary                    £214.20

          Mrs Mills expenses                 £53.00

HMRC                                    £53.40

           A Petengell (tree surgery)    £600.00

Total                                   £920.60                  

It was resolved to agree to make the payments and approve the bank reconciliation and accept the current budget situation and accept the Internal Auditor appointment

Proposed: Cllr Andrews seconded: Cllr Norman (all in favour)

1364   To consider revised Standing Orders

           It was resolved to accept the revised Standing Orders after agreeing the amendments

Proposed: Cllr Andrews seconded: Cllr France (all in favour)

1365   To consider revised Financial Regulations

It was resolved to accept the revised Financial Regulations after making some amendments.

Proposed: Cllr Andrews seconded: Cllr Norman (all in favour)

1366   To approve the updated code of conduct

It was resolved to accept the updated code of conduct

Proposed: Cllr Bond, seconded: Cllr Norman (all in favour)

Cllr Norman gave his apologies and left the meeting

 1367   To consider the Emergency Plan

          It was agreed to defer this item

1368   To consider Planning Matters

1. a) Status of Chivenor Cross development: Community Hub and road surfacing

          Members were advised that the care home response had been submitted and Cllr  

           Knight has called in the application.

   b) To consider a scheme of delegation proposal, as follows:

1. Planning Delegation to the Clerk
                       1.1. The council delegates decisions arising under development control
                       consultations to the Clerk in consultation with all Councillors.

                       1.2. Consultation may be by correspondence, including email, or in
                       person. It may also take place at meetings of the council.

                       1.3. The Clerk will arrange for relevant papers to be circulated to the
                       councillors who should return their comments, to the Clerk for
                       determination of the council’s response within the prescribed
                       consultation period.

                       1.4. Delegated decisions will be reported to and recorded in the minutes
                       of the next council meeting.

                       1.5. In respect of controversial or major development proposals, the
                       Clerk in consultation with the chairman, may decide that a parish
                       meeting and/or an extraordinary meeting of the council be called to
                       consider the matter.

                   It was resolved to accept the scheme of delegation

Proposed: Cllr Bond, seconded: Cllr Andrews (all in favour)

 1369      To consider

1. a) Provision of Allotments (keep on agenda)
2. b) P3 No update, Cllr Turner had sent apologies
3. c) Community Emergency Plan, deferred
4. d) Councillor Advocate Scheme, attending a meeting shortly
5. e) Neighbourhood Priorities Statement, remove from future agendas
6. f)  Update on  Hart Manor signage (Cllr Turner) had sent apologies
7. g) Ramp at pump track (deferred)

1370   To consider Action Points (herewith)

           It was agreed to note the Action Points

 1371   To confirm the date of the next meeting (scheduled 15^th April 2025)

          The meeting date was noted, This will include the Electors meeting

         There being no further business the meeting closed at 8.10 pm

 

         

 

 

Signed  Chairman ………………………………………………… Date ……………..………….