Heanton Punchardon Parish Council

Minutes of the Parish Council Meeting 15^th July 2025

The Royal British Legion Hall, Wrafton

Present: Cllrs S Crowther, E Bond, L Gilkes, G Millett, G Norman and J Turner

ln Attendance: Mrs Jane Mills Parish Clerk, and District Cllr R Knight,

No Members of the public

2507/61        Apologies 

Apologies were received from Cllr Andrews and Cllr France. County Cllr Bell also sent apologies

2507/62        Declarations of  Interest

                     There were no declarations of interest.

2507/63        To agree the agenda as published

It was resolved to agree the agenda as published                                Proposed: Cllr Gilkes, Seconded: Cllr Graham (all in favour)

2507/64        To confirm and sign the Minutes of the Parish Council Meeting held         17^th June 2025

It was resolved to confirm and sign the Minutes of the Annual Parish Council Meeting held on 17^th June 2025  Proposed: Cllr Gilkes Seconded: Cllr Bond (all in favour)

2507/65        County Councillor Report

The County Councillor sent apologies, and his report was circulated earlier by e-mail

2507/66        District Councillor Report

The District Councillor reported that a working group has been formed to consider improvements to waste and recycling. NDDC needs to save money. The policy committee met to consider Health inequalities and GP surgeries.

He recommended visiting NDDC website “Lets talk” and completing the air quality survey. The information circulated about parish boundaries does not make it clear if any additional areas will be looked at, Cllr Knight will make enquiries. The hub is now open in Green Lanes, Monday to Friday. It is working well and police are in attendance also. The Leader and Deputy are visiting local parish councils. Cllr Knight thanked members for their help with regard to enforcement at Poyers. The HATOC meeting mostly covered parking issues.

It is hoped that the Traffic Orders, (4 or 5) will be implemented for Heanton Lea Gardens and the one-way designation for Heanton Hill Lane

2507/67        Public Participation 

No members of the public wished to speak

2507/68        Chairman’s discretion (items for discussion brought forward by Members, for consideration on a future agenda)

No items were brought forward.

 2507/69           To consider Finance Matters (herewith)

1. a) Payment of Invoices

July	Lloyds chge	bacs	6.75
bank July	Mrs Mills sal +exp	bacs	221.7
July	HMRC PAYE	bacs	17.6
July	C Wallis grass	bacs	160
July	Comm Ins	bacs	403.13
July	A Luxton grass	bacs	54

Further payment : to Parish Online £81.00

1. b) Bank reconciliation and current budget situation

It was resolved to accept the invoices for payment and bank reconciliation and  current budget information

Proposed: Cllr: Crowther Seconded: Cllr Norman(all in favour)

1. c) Joining CPRE

Members were advised of the benefits of joining CPRE, which can assist significantly with planning advice and training. It was resolved to join CPRE

Proposed: Cllr: Gilkes Seconded: Cllr Norman(majority in favour) Cllr Crowther abstained from voting as he has involvement with CPRE

Action Point: Join CPRE

 2507/70           To receive an update following attendance at the Parish Forum

A report was circulated by Cllr Crowther, who had attended the Forum (attached to the      minutes) The new Superintendent of Police for North Devon was also introduced at the forum.

2507/71           To consider responding to the survey about devolution (sent by email)

 Members were urged to complete the survey, individually, it will also be promoted on social media, again urging local people to complete it.

Action Point: promote the survey on social media (Cllr Turner & Crowther)

2507/72           To consider Planning Matters

Response to correspondence sent to NDDC re Crown Estates

No response has been received, despite sending two emails, a copy will now be sent to the Chief Executive requesting a response.

Action Point: Clerk to the Council to forward email to Chief Executive

1. a) Status of Chivenor Cross development: Community Hub and road surfacing       

                        There is no further up date

 2507/73      To consider

1. a) Provision of Allotments (no further information)
2. b) P3 (Clerk to chase)
3. c) Community Emergency Plan (on hold)
4. d) Councillor Advocate Scheme (Cllr Millett to attend a meeting shortly)
5. e) Update on Hart Manor signage (Cllr Turner) (The signs have been installed)

Cllr Turner was thanked for his successful efforts

1. f) Ramp at pump track (awaiting update from P3)
2. g) Bus shelter update (A claim is being pursued by our insurers, and a replacement shelter is being proceeded with)

2507/74           To consider Action Points (herewith)

Action Points were noted

 2507/75           To confirm the date of the next meeting

                        Proposed Tuesday 16^th September and confirmed

There being no further business the meeting closed at 8.15 pm

 

Signed  Chairman ………………………………………………… Date ……………..………….

Heanton Punchardon Parish Council

 Parish Clerk: Mrs Jane Mills, BA (Hons) FSLCC

To: Councillors S Crowther (Chair), C Andrews, E Bond, M France, L Gilkes, G Millett, G Norman and J Turner

You are hereby summoned to attend a Meeting of Heanton Punchardon Parish Council which will be held on Tuesday 15th July 2025 at 7.00pm, at The Royal British Legion Hall, Wrafton for the purpose of transacting the following business. 

In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.

M J Mills

Mrs Jane Mills BA (Hons) FSLCC

Parish Clerk                                                                                                               Date of issue: 9^th July 2025

AGENDA

1         Apologies 

(Please make any apologies known to the Clerk by email before 5pm on the day of the meeting)

2          Declarations of interest 

To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda. Members are reminded that all interests should be declared at the beginning of the meeting and prior to the item being discussed.

3          To agree the agenda as published

4          To confirm and sign the Minutes of the Parish Council Meeting held 17^th June 2025 (herewith)

5          County Councillor Report

           To receive a report from the County Councillor

6          District Councillor Report 

           To receive a report from the District Councillor

7          Public Participation 

In accordance with Standing Order 3 (f) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes. It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once

8          Chairman’s discretion (items for discussion brought forward by Members, for consideration on a future agenda)

 9          To consider Finance Matters (herewith)

1. a) Payment of Invoices

                

July	Lloyds chge	bacs	6.75
bank July	Mrs Mills sal +exp	bacs	221.7
July	HMRC PAYE	bacs	17.6
July	C Wallis grass	bacs	160
July	Comm Ins	bacs	403.13
July	A Luxton grass	bacs	54

Further payment :

to Parish Online £81.00         

1. b) Bank reconciliation and current budget situation
2. c) Joining CPRE

10        To receive an update following attendance at the Parish Forum

 11        To consider responding to the survey about devolution (sent by email)

 12        To consider Planning Matters

Response to correspondence sent to NDDC re Crown Estates

1. a) Status of Chivenor Cross development: Community Hub and road surfacing

 13       To consider

1. a) Provision of Allotments
2. b) P3
3. c) Community Emergency Plan
4. d) Councillor Advocate Scheme
5. e)  Update on Hart Manor signage (Cllr Turner)
6. f) Ramp at pump track
7. g) Bus shelter update

14        To consider Action Points (herewith)

 15        To confirm the date of the next meeting

            Proposed Tuesday 16^th September