Heanton Punchardon Parish Council

MINUTES of the Parish Council Meeting 19^th November  2024

The Royal British Legion Hall, Wrafton

Present: Cllrs S Crowther (chair), C Andrews, M France, L Gilkes, G Millett G Norman,

Apologies: Cllr D Holt, and J Turner.

ln Attendance: 

Mrs Jane Mills Parish Clerk, District  Councillor R Knight and 1 member of the public

1291   Apologies.

           Apologies were received from Cllr Holt  and Cllr Turner

1292   Declarations of  Interest

          There were no declarations of interest

 1293   To agree the agenda as published, Part A and Part B (confidential information)

          It was resolved to agree the agenda as published

          Proposed: Cllr Crowther, seconded: Cllr Gilkes, (all in favour)

 1294  To confirm and sign the Minutes of the Parish Council Meeting held 15^th       October 2024

          It was resolved to confirm and sign the minutes of the Meeting of the 15^th October  2024

          Proposed: Cllr Norman, seconded: Cllr France, (all in favour)

 1295   Reports from County and District Councillors

          The County Cllr was unable to attend.

           The District Councillor advised that a new website has been launched as part of  the District’s “flourishing culture initiative”. He reminded Members of the Forum meeting being held at Brynsworthy.

            Unauthorised advertising at the roundabouts has been removed and the situation is being monitored by the Enforcement Officer. The Emergency Planning Officer (Alex Miles) is happy to attend a meeting to discuss flood resilience.       

1296   Public Participation 

          In accordance with Standing Order 3 (f) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes. It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once. 

           No member of the public wished to speak

  1297    To consider Finance Matters (Report from the Parish Clerk) to include an update on gov.uk emails.

1. a) Draft budget proposals

                         It was resolved to accept the draft budget and approve a precept of £9500.

                 Proposed: Cllr Gilkes, seconded: Cllr Millett, (all in favour)

                        Action Point: notify the District Council.

        b) update on laptop and purchase of external hard drive.

                  Members were advised the laptop has been unlocked.

                   It was resolved to purchase an external hard drive

                    Proposed: Cllr Norman, seconded: Cllr Millett, (all in favour)

                            Action Point: Purchase external hard drive.

        c) Online Banking

                    registering for online banking by signatories is proceeding

         d) Payment of Invoices

                              Information Commissioner      £40.00

                              Chris Wallis lengthsman        £150.00 (o/s invoice)

                              Parish Clerk on acct               £325.00

                              Parish Clerk exp  travel          £27.00

                              Parish Clerk exp admin          £52,00

                             It was resolved to agree to make the payments

       Proposed: Cllr Crowther, seconded: Cllr Andrews, (all in favour)

              The item on gov.uk  domains was adjourned to January 2025

                            Action Point. Agenda item Jan 2025

 

   1298         To consider a grant application

                     It was resolved to proceed with a grant to Citizens Advice in the same sum as last year (£300).

                     Action Point, pay grant

    1299        To consider Planning Matters

                    Status of Chivenor Cross development: Community Hub and road surface.                                                                                                                          

                      This will remain on future agendas, A group of local residents will be invited to attend the December meeting at 6.45pm to give an update on  the problems. The Parish Clerk will also contact DALC to find out if there any procedures to follow when planning matters have not been fulfilled.

                      Action Points: retain as Agenda item, invite local residents to meeting and contact DALC.

                  Exagen Buttercombe Solar Farm Consultation.

              This will be on a future agenda when a planning application is made

                 

  1300  To consider

1. a) Provision of Allotments (ongoing retain on agenda)

         CLT Braunton made aware of need for land for Heanton to provide allotments

                         Action Point: agenda

1. b) Provision of waste bin & ramp at Velator Road (bin moved)

                         ramp query P3 funding

                       Action Point: agenda (ramp) Parish Clerk to check receipts from P3

1. c) Community Emergency Plan ( working group to be led by  Cllr Holt, Cllr Andrews and the Parish Clerk)

                          Action Point :  Meeting to be arranged

1. d) Councillor Advocate Scheme

                        Action Point:  Parish Clerk to investigate lack of response. Cllr Millett happy to take on the role

         e) Neighbourhood Priorities Statement

                       Action Point: retain on agenda, Cllr Crowther will update after attending the Forum

      1301       To confirm the date of the next meeting (scheduled 17^th December 24 start                        6.45pm) Agreed

      1302       To consider  a response to the consultation on enabling remote attendance                    and proxy voting at Council meetings

                    Members agreed to defer to the January meeting, the Parish Clerk was asked to forward a link to the consultation.

                      Action Point send the link, agenda January

      1303       Chairman’s discretion

                    There was a discussion regarding Parish Online, and the Parish Clerk was asked  to research it further.

                    Action  Point. Parish Clerk to research Parish Online, future agenda

 

 

 

 

 

Heanton Punchardon Parish Council

MINUTES of the Parish Council Meeting 15^th October 2024

The Royal British Legion Hall, Wrafton

Present: Cllrs S Crowther (chair), C Andrews, M France, D Holt, G Millett, G Norman and J Turner

Apologies: Cllrs R Reeder and P Maskell (County Cllr), the Parish Clerk (holiday). Cllr Crowther acted as minute-taker

ln Attendance: District Councillor R Knight and 1 member of the public

1275   Apologies

Apologies were received from CllrReeder and Cllr P Maskell (County Cllr). Cllr Crowther informed the Council of the resignation of Cllr Reeder owing to new working commitments.

1276   Declarations of Interest

          There were no declarations of interest.

1277   To agree the agenda as published, Part A and Part B (confidential                     information).

It was resolved to agree the agenda as published.

          Proposed: Cllr Crowther, seconded: Cllr Norman (all in favour).

1278  To confirm and sign the Minutes of the Parish Council Meeting held 17^th       September 2024

It was resolved to accept the minutes of the Meeting of the 17^th September 2024.

          Proposed: Cllr Turner, seconded: Cllr France (all in favour).

1279   Reports from County and District Councillors

The County Cllr’s written report was received and a copy is attached to these minutes. Key points were: the Police Councillor Advocate Scheme had been asked to chase up its lack of response to the Council’s applications to attend. The Exeter Road lime trees would probably not be trimmed until after Christmas. The one-way designation of Heanton Hill Lane would have to go out to public consultation. Electric minibuses had been purchased to operate on rural bus routes. Government had approved the Devon and Torbay Devolution Deal to create a CCA which will be enacted in early 2025.

The District Councillor reported that he had been speaking to Bovis Homes about the flail-cutting of open green spaces at Chivenor Cross estate; and that he recommended attendance at the NDC Parish Council Forums. Other matters – allotments, the bin/ramp at Velator, the Chivenor Hub and unauthorized advertising at the Chivenor Cross estate roundabout – would be dealt with under the relevant agenda items.

1280   Public Participation 

In accordance with Standing Order 3 (f) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes. It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once.

No member of the public wished to speak.

1281   To consider Finance Matters

          a) update on laptop

b) Online Banking

Cllr Crowther had registered and been authorised to conduct online banking. Other signatories would be asked to register also to enable double authorization.

Action Point: All signatories to proceed with registering for online banking.

c)  Payment of Invoices

Chris Wallis lengthsman  £150.00 (September)

It was resolved to make the payment

Proposed: Cllr Crowther, seconded: Cllr Holt (all in favour)

1282   To consider Planning Matters

Status of Chivenor Cross development: Community Hub and road surfacing. Cllr Knight reported that discussions with Planning officers including the Head of Place had yielded little, as they had been unaware of the Hub or its status in the planning process for the site and had no plan to pursue it. Cllr Crowther asked Cllr Knight to request a written statement from NDC Planning on what action would be taken in regard to the Hub.

Cllr Knight thought that the adoption and surfacing of the main estate road may be made a condition of the current application for a new phase of development on the business park, as the Parish Council has repeatedly requested. This will remain on future agendas, Parish Clerk to write to Planning requesting information on the Community Hub and road surfacing.

Action Points: retain as Agenda item, write to NDC.

Cllr Crowther reported on a new public consultation to take place on the Exagen Buttercombe Solar Farm NE of Braunton; details to be circulated to all members.

Action Point: circulate details of the consultation to all members.

A Protocol on Pre-Application Meetings was tabled, and adopted. Proposer Cllr Crowther, seconder Cllr France (all in favour).

1283   To consider

a) Provision of Allotments Cllr Turner said that another informal allotment inquiry had been received. Cllr Knight said he would continue to impress upon NDC that future development applications in the parish should be scrutinized for the potential to obtain allotment land under S106 conditions. Cllr Crowther reported that the Rectory Field between Perrigo and the A361

was being offered for development by the Diocese, and the Braunton CLT might be involved. He would speak to the CLT about the allotment question.

Action Point: speak to Braunton CLT re mutual interest. Retain on agenda.

b) Provision of waste bins & ramp at Velator Road The bin has not been moved. Cllr Turner reported that the ramp was to be paid for out of our Parish Pathways Partnership funds, which had not as yet been received for last year. We need to check with PPP (DCC) whether those funds can be applied for, as we had carried out the footpath inspections as required.

Action Points: Check 2023 and 2024 PPP funding from DCC. Retain on agenda.

c) Community Emergency Plan (working group now to include Cllr Andrews, Cllr Holt and the Parish Clerk) The Clerk has booked onto a training session on CEPs on 23 October. Cllr Andrews asked for details.

          Action Point: Meeting to be arranged.

          d) Councillor Advocate Scheme

          Action Point:Parish Clerk to investigate lack of response.

          e) Neighbourhood Priorities Statement

Action Point: retain on agenda, Clerk to contact NDC asking for an update.

f) Summer Jam 2025/pump track Cllr Norman will follow up with the inquirer to suggest they present plans for the event to us at the November meeting.

1284   To consider Action Points

          Discussion deferred to next meeting in the absence of the Clerk.

1285   To consider signage at Hart Manor

Address advisory signs at Hart Manor: Cllr Turner will pursue with North Devon Homes in the first instance.

1286   To confirm the date of the next meeting (scheduled 19^th November 2024)

          Agreed.

1287   Chairman’s discretion

Cllr Turner said that a dropped kerb was needed at the Velator entrance at ‘bin corner’ (Velator Road at bridge over Knowl Water) to enable mobility vehicles to use Velator Road pavement rather than the main highway. Cllr Maskell to be asked to pursue with Highways.

Action Point: ask Cllr Maskell to approach Highways re a dropped kerb for mobility vehicles at Velator Road/Knowl Water bridge corner.

Part B 

1288   To resolve: that under section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 that the press and public be excluded from the meeting as the following item involves the likely disclosure of confidential information

1289   To consider Staff Matters

There were no staff matters.

1290   To resolve to re-admit members of the press and public

There being no further business the meeting closed at 7.50pm.

Signed    Chairman ………………………………………… Date ……………..………..