HEANTON PUNCHARDON PARISH COUNCIL

MINUTES of the Parish Council Meeting 4 May 2021

Virtual Meeting using Microsoft Teams

 

Present: Cllrs. Mrs J Elliott, S Crowther, D Holt, J Turner.

Apologies: Cllr M France. Cllr Mrs Chugg         Discloseable  Interests: None.   

 In Attendance: Cllr Mrs A Davis. M J Measures (Clerk to the Council).

Chairman’s Discretion: Meeting dates

916.                    Minutes of the Parish Council Meeting 16 March 2021

        Information Bulletin April 2021

These were agreed as a true record to be signed at a later date. 

917. Police Report:

Copies of the monthly Report has been sent to Members.

918. Reports from County and District Councillors.

The Report from Cllr Mrs Chugg arrived after the meeting and is attached to the Minutes: includes, discussions on the Climate and Ecological Bill which the Council resolved to support; children being given the opportunity to go to a beach  by lobbying Government for more funding; working with the Biosphere at Park Farm; Devon Carers have received a prestigious award from the Health Service Journal.

Members thanked Cllr Caroline Chugg for all her help, support and contribution over a number of years and wished her well for the future.

Cllr Mrs A Davis reported that work on the new leisure centre is on target as is the Ilfracombe Watersports Centre; NDC are to borrow funds towards the High Street refurbishment; a new NDC Planning Manager has been appointed. 

919. Correspondence.

Copies have been sent to all Councillors 

920. Finance Matters.

The invoices agreed for payment are listed in the April Bulletin

The Clerk reported that the balance at 31 March was £3058.00 (this includes the £826 grant from DCC for Chivenor Notice board) and the balance at 4 May 2021 as

£6208.58 (includes half-year precept).

921. The Annual Governance and Accountability Returns, Members agreed the The Certificate of Exemption and the Annual Governance Statement. 

922. Planning Matters

None received

Cllr Crowther reported on the NDC Planning Committee Meeting where the development at Yelland Quay was discussed. The casting-vote by the NDC Chairman, was to defer the matter for a further six weeks to seek further community benefits from the applicants, particularly with regard to local housing needs. 

923. Velator Nature Reserve S106 Project Brief.

A copy of the Project Brief prepared by Cllr Holt had been sent to all Councillors.

(a copy is attached to the Minutes). Cllr Holt presented the Brief which gives a possible total cost of approx. £12250.00. Following discussion and comment it was agreed that the Clerk, in consultation with Cllr Mrs Davis, will contact the Environment Agency and North Devon Council to establish the way forward.

It was agreed that the Parish logo should be included on any noticeboards or other material produced. 

924. Neighbourhood Plan.

A proposed framework had been prepared by Cllr Crowther (copy attached to the Minutes) and sent to Members for comments and suggestions. Cllr Crowther said

he had met with Sue Prosper who is running the Braunton Neighbourhood Plan team and that their objectives and approach are very closely aligned with ours.

He will be meeting their Planning Consultant, Stuart Todd, with a view to co-operation. He will put together a briefing for the new Councillors, when appointed 

925. Co-option of Councillors

The Clerk said he will send copies of the four applications to Members for  discussion at the meeting on 18 May. Applicants will be invited to attend the meeting on 15 June to be co-opted and to sign their Declarations of Acceptance of Office. The Clerk will notify the applicants immediately after the meeting on 18 May. It was noted that there were no applicants form the Chivenor area.

The Base Squadron Commander of RMB Chivenor should be invited to attend the June Parish Council Meeting as an ex-officio member.

926. Chairman’s Discretion.

The Annual General Meeting will be held on 18 May 2021 at 19.00, followed immediatlely by the Council Meeting at The Royal British Legion Hall, Wrafton

 

 

                                                                                    The meeting closed at 20.05

 

HEANTON PUNCHARDON PARISH COUNCIL

                                    Annual General Meeting, Tuesday 18 May 2021 at 19.00

                                                The Royal British Legion Hall Wrafton

                                           

                             Councillors Mrs J Elliott, S Crowther, M France, D Holt, J Turner

                            are summoned to attend.

 

 

             AGENDA

1. Election of Chairman for the year 2021/22

2. Apologies for Absence

3. Election of Vice-Chairman for the year 2021/22

4. Chairman’s Report for 2020/21

5. Clerk’s Report for 2020/21

6. Elect Lead Member and Councillors for the S106 Steering Committee

7. Elect Lead Member for Neighbourhood Plan

8. Confirmation of Council Standing Orders

9. Confirmation of Council Code of Conduct
10.  

Heanton Punchardon Parish Council

 

Parish Council Meeting, Tuesday 18 May 2021

Immediately following the Annual General Meeting

               

            Councillors: Mrs J Elliott, S Crowther, M France, D Holt, J Turner

            are summoned to attend.

        

             AGENDA            

             Apologies.  Disclosable Interests.  Notification of Chairman’s Discretion.

 

1.   Minutes of the Meeting 4 May 2021

2.   Police Report

3.   Reports from County and District Councillors

4.   Correspondence received to date

5.   Finance Matters
6. a) Payment of Invoices
7. b) Statement of Accounts at 18 May 2021
8. c) Annual Governance and Accountability, Accounting Statement 2020/21                         d) Internal Auditor’s Report                

6. Planning Matters, including applications received to date:                        

                  None Received                    

7. Velator Nature Reserve S106 Project; Cllr Holt

8. Neighbourhood Plan; Cllr Crowther              

 

9. Co-option of Councillors procedure, report by the Clerk                

10. Chairman’s Discretion

           

 

                                                                                                M J Measures MInstAM,MMS

                                                                                                      Clerk to the Council

                                                                                                             14 May 2021

 

 

 

                                                                                                   M J Measures

                                                                                                 Clerk to the Councillor

                                                                                                          14 May 2021

 

Heanton Punchardon Parish .Council

Parish Council Meeting, Tuesday 4 May 2021 at 19.00

This is a virtual meeting using Microsoft Teams

Members of the public, please notify the clerk if you wish to attend.
Councillors-  Mrs J Elliott, S Crowther, M France, D Halt, J Turner
are summoned to attend.

AGENDA
Apologies. Disclosable Interests. Notification of Chairman’s Discretion.
1. Minutes of the Meeting 16 March 2021
2. Police Report
3. Reports from County and District Councillors
4. Correspondence received to date
5. Finance Matters
a) Payment of Invoices
b) Statement of Accounts at 4 May 2021
c) Annual Governance and Accountability Return Exemption
6. Planning Matters, including applications received to date:
None Received
7.To receive and discuss the “Velator Nature Reserve 5706 Project
Brief’ submitted by Cllr Holt
8. On-going Matters
a) Neighbourhood Plan: an update report from Cllr Crowther
b) Co-option of Councillors procedure, report by the Clerk
9. Chairman’s Discretion

M J Measures Minst AM,MMS
Clerk to the Council
26 April 2021

HEANTON PUNCHARDON PARISH COUNCIL
MINUTES of the Parish Council Meeting 6 March 2021
Virtual Meeting using Microsoft Teams

Present: Cllrs. Mrs J Elliott, S Crowther, D Holt, J Turner, M France.
Apologies: None

Disclosable interests: None.

ln Attendance: Cllr Mrs A Davis. Cllr Mrs C Chugg M J Measures (Clerk to
the Council). One member of the public who “listened in”.

Chairman’s Discretion: Neighbourhood Plan. Snow Warden.

905. Minutes of the Parish Council Meeting 6 February 2021
The Minutes were agreed as a true record to be signed at a later date.

906. Police Report:
Copies of the monthly Reports have been sent to Members.

907. Reports from County and District Councillors.
The Report from Cllr Mrs Chugg has been sent to Members and a copy is
attached to the Minutes: includes, children’s services; highways and waste;
hospitality upskilling/reskilling pilot; learn Devon ; Petroc.
The Report from Cllr Mrs A Davis has been sent to Members and a copy is
attached to the Minutes; includes, Barnstaple Town Centre; Budget.
Cllr Mrs Davis thanked Cllr Crowther for his comments to NDC Planning Cttee.

908. Correspondence.
Copies have been sent to all Councillors

909. Finance matters
The following invoices were agreed for payment £26.00 BeCleanSolar (bus
shelters, March);Admin/Accomm £114.72 (Dec/Jan/Feb/Mar);£595.39 North Devon
Council (Feb/March); £499.98 Jonathan Long (production of website).
The Clerk reported that the balance at 16 March is £15135.09 (this includes the
£826 grant from DCC for Chivenor Notice board). Approx £456.00 VAT to be reclaimed.
Internal Auditor: It was agreed to appoint the same auditor as previous years
Bus Shelter Cleaning: It was agreed to continue with BeCleanSolar.
Countryside Contractor: It was agreed to continue with C F Wallis to cut & strim
grass and bushes in the Parish.

910. Planning Matters
72485 – 18 Orchard Road Wrafton. Demolition of existing detached garage together with
single storey extension and two-storey extension Recommend : Approval
73407 – 4 Dunns Close Wrafton. Extension to dwelling Recommend : Approval
72837 – Land at Chivenor Cross. Phase 2 development for the erection of 6 buildings of 28
units for use classes 81,82 and BB Recommend : Approval

 

911. . Parish Council Website and Facebook.
Members and the Clerk thanked Cllr Turner for his work towards the preparation
and running of the Council Facebook and Website. The Clerk reported he is
waiting for confirmation from DCC for the grant application towards the cost of
setting up the website.

912. Co-option of Councillors
The Clerk said five applications forms have been sent and only two returned at
present. Cllr Crowther proposed that the Base Squadron Commander of RMB
Chivenor should be invited to attend Parish Council Meetings as an ex-officio
member. This was unanimously agreed.

913. Chivenor Road Signs
The clerk reported that the signs have been erected and invoices paid.

914. Velator Wetlands
Cllr Holt reported that he has made contact with the Environment Agency
regarding the use of s106 funds to enhance Velator pond. They have
undertaken to provide some costed options for the Parish Council to consider at
their next meeting (20 April). It was suggested that a small group of Members
should get together as a Steering Group to discuss such matters and produce a
report for discussion at full Council Meeting.

915. Chairman’s Discretion.
Snow Warden. John Monk has retired and it was agreed that Cllr Crowther will
act as Snow Warden for the Heanton area and Cllr Turner for the Wrafton area.
Neighbourhood Plan- Cllr Crowther tabled a draft Content Framework for the
Neighbourhood Plan, for comment (copy attached to Minutes). He asked that
Councillors consider what specific policies or issues should be addressed. It was
agreed to present the Neighbourhood Plan concept, 2019-19 residents’ survey
results and content framework to the Council once the new Councillors were in
place, via a special meeting.
The meeting closed at 19.55