Heanton Punchardon Parish Council
MINUTES of the Parish Council Meeting 19th November 2024
The Royal British Legion Hall, Wrafton
Present: Cllrs S Crowther (chair), C Andrews, M France, L Gilkes, G Millett G Norman,
Apologies: Cllr D Holt, and J Turner.
ln Attendance:
Mrs Jane Mills Parish Clerk, District Councillor R Knight and 1 member of the public
1291 Apologies.
Apologies were received from Cllr Holt and Cllr Turner
1292 Declarations of Interest
There were no declarations of interest
1293 To agree the agenda as published, Part A and Part B (confidential information)
It was resolved to agree the agenda as published
Proposed: Cllr Crowther, seconded: Cllr Gilkes, (all in favour)
1294 To confirm and sign the Minutes of the Parish Council Meeting held 15th October 2024
It was resolved to confirm and sign the minutes of the Meeting of the 15th October 2024
Proposed: Cllr Norman, seconded: Cllr France, (all in favour)
1295 Reports from County and District Councillors
The County Cllr was unable to attend.
The District Councillor advised that a new website has been launched as part of the District’s “flourishing culture initiative”. He reminded Members of the Forum meeting being held at Brynsworthy.
Unauthorised advertising at the roundabouts has been removed and the situation is being monitored by the Enforcement Officer. The Emergency Planning Officer (Alex Miles) is happy to attend a meeting to discuss flood resilience.
1296 Public Participation
In accordance with Standing Order 3 (f) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes. It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once.
No member of the public wished to speak
1297 To consider Finance Matters (Report from the Parish Clerk) to include an update on gov.uk emails.
- a) Draft budget proposals
It was resolved to accept the draft budget and approve a precept of £9500.
Proposed: Cllr Gilkes, seconded: Cllr Millett, (all in favour)
Action Point: notify the District Council.
b) update on laptop and purchase of external hard drive.
Members were advised the laptop has been unlocked.
It was resolved to purchase an external hard drive
Proposed: Cllr Norman, seconded: Cllr Millett, (all in favour)
Action Point: Purchase external hard drive.
c) Online Banking
registering for online banking by signatories is proceeding
d) Payment of Invoices
Information Commissioner £40.00
Chris Wallis lengthsman £150.00 (o/s invoice)
Parish Clerk on acct £325.00
Parish Clerk exp travel £27.00
Parish Clerk exp admin £52,00
It was resolved to agree to make the payments
Proposed: Cllr Crowther, seconded: Cllr Andrews, (all in favour)
The item on gov.uk domains was adjourned to January 2025
Action Point. Agenda item Jan 2025
1298 To consider a grant application
It was resolved to proceed with a grant to Citizens Advice in the same sum as last year (£300).
Action Point, pay grant
1299 To consider Planning Matters
Status of Chivenor Cross development: Community Hub and road surface.
This will remain on future agendas, A group of local residents will be invited to attend the December meeting at 6.45pm to give an update on the problems. The Parish Clerk will also contact DALC to find out if there any procedures to follow when planning matters have not been fulfilled.
Action Points: retain as Agenda item, invite local residents to meeting and contact DALC.
Exagen Buttercombe Solar Farm Consultation.
This will be on a future agenda when a planning application is made
1300 To consider
- a) Provision of Allotments (ongoing retain on agenda)
CLT Braunton made aware of need for land for Heanton to provide allotments
Action Point: agenda
- b) Provision of waste bin & ramp at Velator Road (bin moved)
ramp query P3 funding
Action Point: agenda (ramp) Parish Clerk to check receipts from P3
- c) Community Emergency Plan ( working group to be led by Cllr Holt, Cllr Andrews and the Parish Clerk)
Action Point : Meeting to be arranged
- d) Councillor Advocate Scheme
Action Point: Parish Clerk to investigate lack of response. Cllr Millett happy to take on the role
e) Neighbourhood Priorities Statement
Action Point: retain on agenda, Cllr Crowther will update after attending the Forum
1301 To confirm the date of the next meeting (scheduled 17th December 24 start 6.45pm) Agreed
1302 To consider a response to the consultation on enabling remote attendance and proxy voting at Council meetings
Members agreed to defer to the January meeting, the Parish Clerk was asked to forward a link to the consultation.
Action Point send the link, agenda January
1303 Chairman’s discretion
There was a discussion regarding Parish Online, and the Parish Clerk was asked to research it further.
Action Point. Parish Clerk to research Parish Online, future agenda