To: Cllrs S Crowther, (Chair), C Andrews, E Bond, M France, L Gilkes, G Millett, and J Turner
You are hereby summoned to attend the Annual Meeting of Heanton Punchardon Parish Council, which will be held on Tuesday May 19th 2026 following the electors meeting in The Royal British Legion Hall, Wrafton for the purpose of transacting the following business.
In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.
M J Mills
Mrs Jane Mills BA (Hons)
Parish Clerk Date of issue: 11th May 2026
AGENDA
- Election of Chairman for 2026/27
To elect the Chairman for 2026/27
- Declaration of Office – Chairman
The Chairman will read and sign the prescribed ‘Declaration of Acceptance of Office’.
- Election of Vice Chairman for 2026/27
To elect the Vice-Chairman for 2026/27
4 Apologies
(Please make any apologies known to the Clerk by e-mail before 5pm on the day of the meeting)
5 Declarations of interest
To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda. Members are reminded that all interests should be declared at the beginning of the meeting and prior to the item being discussed.
6 To agree the Agenda as published
7 To confirm and sign the Minutes of the Full Council Meeting held 21st
April 2026
To approve as a correct record and sign the Minutes of the Parish Council meeting held on Tuesday 26th April 2026 (herewith)
8 Public Participation
In accordance with Standing Order 3 (d) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes. It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once.
9 County Councillor Report
To receive a report from the County Councillor.
10 District Councillor Report
To receive a report from the District Councillor.
11 Review of Standing Orders
To review the Council’s updated Standing Orders. (reviewed Jan 26)
12 Review of Financial Regulations
To review the Council’s updated Financial Regulations. (reviewed Jan 26)
13 Members’ Code of Conduct
To review the Members’ Code of Conduct. (unchanged since 2025 review)
14 Assets Register
To receive the Council’s Assets Register (reviewed & updated Jan 26 ).
15 Delegation Review
To review the scheme of delegation (planning, agreed 2025)
16 Review of policies: All unchanged since last review
- Freedom of Information (Reviewed 15/4/2025)
- Data Protection (adopted 15/4/25)
- General and Financial Risk Assessment (reviewed 15/4/2025)
- Internal Control (reviewed 15/4/2025)
- Complaints Procedure (adopted 15/4/25)
17 Calendar of Meetings
To consider the frequency of meetings for the remainder of the council year.
18 Renewal of Insurance
To consider renewal of insurance. (Insurance updated subject to three year
agreement last year)
19 To reconfirm adoption of the General Power of Competence
20 Annual Governance and Accountability Return 2025/2026
a) To receive the Internal Auditor’s Report and agree the Annual Governance Statement 2025/2026 (information herewith).
b) To agree the Accounting Statements for 2025/2026 (information herewith).
c) To agree to Certify that Heanton Punchardon Parish Council is Exempt from a limited Assurance Review as gross income and expenditure is under £25,000. Subject to receipt from Internal Auditor
21 Payment and Receipts
To approve payments and receipts (information to follow).
22 To consider
a) Provision of Allotments
b) P3
c) Councillor Advocate Scheme
d) Ramp at pump track
23 To consider Action Points (herewith)
24 To confirm the date of the next meeting
.