Heanton Punchardon Parish Council

 Minutes of the Parish Council Meeting Tuesday 21^st April 2026

held at The Royal British Legion Hall, Wrafton

Present: Cllrs J Turner(Vice-Chair), C Andrews, E Bond, M France, L Gilkes, and G Millett  

ln Attendance: Mrs Jane Mills Parish Clerk,

 District Cllr Knight

2604/01        Apologies 

Apologies were received from Cllr Crowther.

2604/02        Declarations of Interest

                     There were no declarations of interest.

2604/03        To agree the agenda as published

                                 It was resolved to agree the agenda as published

                                 Proposed: Cllr Andrews, Seconded: Cllr France (all in favour)

2604/04        To confirm and sign the Minutes of the Parish Council Meeting held 31^st March 2026

It was resolved to confirm and sign the Minutes of the Parish Council Meeting held on 31^st March 2026

         Proposed: Cllr Andrews, Seconded: Cllr Millett (majority in favour, 1 abstention not present at the meeting)

2604/05        County Councillor Report

                    The County Cllr’s report had been circulated, He was unable to attend

2604/06      District Councillor Report

The District Cllr spoke about environmental enhancement bulletin 36. Dog fouling reporting, importance of dog chipping especially in relation to sheep worrying. Fly tipping was discussed and Members felt more waste could be accepted without a fee. No update on the removal of the boat. Waterside café signs have reappeared and will be dealt with. One way system on Heanton Hill, waiting for houses to be completed. Members enquired about the new yellow cameras, this would be a matter for the County Cllr to advise,

2604/07        Public Participation 

                     No members of the public present

2604/08       To consider items for information or inclusion on future agendas:

                    Church Grant November/December, Bin at Tinever

Page 2

2604/09        To consider Finance Matters

                      a) Payment of Invoices

                      b) Bank reconciliation and current budget situation

                       It was resolved to accept the invoices for payment and bank reconciliation and  

                     current budget information was noted

Proposed: Cllr Bond, Seconded: Cllr Gilkes (all in favour)                                                                                                              

                     The Clerk will chase up again the insurers regarding the damaged bus shelters

2604/10      To consider an update on response to correspondence sent to NDDC re  

                       Crown Estates

                       Status of Chivenor Cross development: Community Hub and road surfacing

 A response received from NDC suggesting the MOD be contacted. No further  

 information from Highways but concern was expressed regarding the raised

 manhole covers

2604/11        To consider

1. Provision of allotments, no change
2. P3, Cllr Turner, it appears the completed application may have been lost during the email changeover, Cllr Turner to resend to the Clerk
3. Councillor Advocate Scheme (Cllr Millett attending a meeting in May. This will be online)
4. Ramp at pump track dependent on P3

2604/12         To consider an update on the repair of a noticeboard

                        Cllr Andrewes is seeking quotes for a new door

2603/168      To consider Action Points

                     Action Points were noted,

             To confirm the date of the next meeting and electors meeting

                      Tuesday 19^th May 2026, Electors meeting 6.45pm for 7pm, followed by the AGM

                       It was agreed that the budget for the meeting should be up to £50 and the Clerk

                       will provide a poster/agenda

There being no further business the meeting closed at  7.55pm

Signed Chairman ………………………………………………… Date ……………..………….

To: Cllrs S Crowther, (Chair), C Andrews, E Bond, M France, L Gilkes, G Millett, and J Turner

You are hereby summoned to attend the Annual Meeting of Heanton Punchardon Parish Council, which will be held on Tuesday May 19th 2026 following the electors meeting in The Royal British Legion Hall, Wrafton for the purpose of transacting the following business.

In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.

M J Mills

Mrs Jane Mills BA (Hons)

 Parish Clerk                                                               Date of issue: 11th May 2026     

AGENDA

1. Election of Chairman for 2026/27

To elect the Chairman for 2026/27

• Declaration of Office – Chairman

The Chairman will read and sign the prescribed ‘Declaration of Acceptance of Office’.

• Election of Vice Chairman for 2026/27

          To elect the Vice-Chairman for 2026/27

4        Apologies

(Please make any apologies known to the Clerk by e-mail before 5pm on the day of the meeting)

5        Declarations of interest

To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda.  Members are reminded that all interests should be declared at the beginning of the meeting and prior to the item being discussed.

6        To agree the Agenda as published

7         To confirm and sign the Minutes of the Full Council Meeting held 21st

 April 2026

To approve as a correct record and sign the Minutes of the Parish Council meeting held on Tuesday 26th April 2026 (herewith)

 8       Public Participation

In accordance with Standing Order 3 (d) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes.  It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once.

9        County Councillor Report

          To receive a report from the County Councillor.

10      District Councillor Report

          To receive a report from the District Councillor.

11       Review of Standing Orders

          To review the Council’s updated Standing Orders. (reviewed Jan 26)

12      Review of Financial Regulations

          To review the Council’s updated Financial Regulations. (reviewed Jan 26)

13      Members’ Code of Conduct

          To review the Members’ Code of Conduct. (unchanged since 2025 review)

14      Assets Register

To receive the Council’s Assets Register (reviewed & updated Jan 26 ).

15      Delegation Review

          To review the scheme of delegation (planning, agreed 2025)

16      Review of policies:  All unchanged since last review

• Freedom of Information (Reviewed 15/4/2025)
• Data Protection (adopted 15/4/25)
• General and Financial Risk Assessment (reviewed 15/4/2025)
• Internal Control (reviewed 15/4/2025)
• Complaints Procedure (adopted 15/4/25)

17      Calendar of Meetings

          To consider the frequency of meetings for the remainder of the council year.

18      Renewal of Insurance

          To consider renewal of insurance. (Insurance updated subject to three year

           agreement last year)

19      To reconfirm adoption of the General Power of Competence

20      Annual Governance and Accountability Return 2025/2026

a) To receive the Internal Auditor’s Report and agree the Annual Governance Statement 2025/2026 (information herewith).

b) To agree the Accounting Statements for 2025/2026 (information herewith).

c) To agree to Certify that Heanton Punchardon Parish Council is Exempt from a limited Assurance Review as gross income and expenditure is under £25,000.  Subject to receipt from Internal Auditor

21      Payment and Receipts

          To approve payments and receipts (information to follow).

22      To consider

          a) Provision of Allotments

          b) P3

          c) Councillor Advocate Scheme

          d) Ramp at pump track

23      To consider Action Points (herewith)

24      To confirm the date of the next meeting

.