15-Making-provision-for-the-exercise-of-public-rights-2025-26-exempt-authorities (2).docx
Monthly Archives: June 2026
June Meeting Agenda
Heanton Punchardon Parish Council
Parish Clerk: Mrs Jane Mills, BA (Hons) FSLCC
To: Councillors J Turner (Chair), C Andrews, E Bond, S Crowther, M France, L Gilkes, and G Millett,
You are hereby summoned to attend a Meeting of Heanton Punchardon Parish Council which will be held on Tuesday 16th June 2026 at 7.00pm, at The Royal British Legion Hall, Wrafton for the purpose of transacting the following business.
In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.
M J Mills
Mrs Jane Mills BA (Hons) FSLCC
Parish Clerk Date of issue: 10th June 2026
AGENDA
1 Apologies
(Please make any apologies known to the Clerk by email before 5pm on the day of the meeting)
2 Declaration of Interests
To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda. Members are reminded that all interests should be declared at the beginning of the meeting and prior to the item being discussed.
3 To agree the agenda as published
4 To confirm and sign the Minutes of the Parish Council Meeting held 19th May 2026 (herewith)
5 County Councillor Report
To receive a report from the County Councillor
6 District Councillor Report
To receive a report from the District Councillor
7 Public Participation
In accordance with Standing Order 3 (f) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes. It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once
8 To consider “Items for information or inclusion on future agendas”
9 To consider Finance Matters (herewith)
- a) Payment of Invoices
- b) Bank reconciliation and current budget situation
10 To consider an update on response to correspondence sent to NDDC re Crown Estates
Status of Chivenor Cross development: Community Hub and road surfacing Consultation on Lidl development (on Chivenor Cross)
11 To consider
- a) Provision of Allotments
- b) P3
- c) Councillor Advocate Scheme
- d) Ramp at pump track
- e) Bin at Tinever
- f) Wrafton Rd Speed limit
12 To consider an update on repair of a noticeboard
13 To consider Action Points (herewith)
14 To consider a poster to recruit new Councillors
To confirm the date of the next meeting and electors meeting
Proposed July 21st 2026
Parish Council Minutes – May 2026
Heanton Punchardon Parish Council
Minutes of the Parish Council Meeting Tuesday 19th May 2026h eld at The Royal British Legion Hall, Wrafton
Present: Cllrs J Turner (Chair), C Andrews, E Bond, Crowther, M France, and L Gilkes,
ln Attendance: Mrs Jane Mills Parish Clerk, District Cllr Knight
1 Member of the public
26/05/14 Election of Chairman for 2026/27
To elect the Chairman for 2026/27
It was resolved to elect Cllr Turner as Chairman for 2026/27
Proposed: Cllr Crowther, Seconded: Cllr Andrews (all in favour)
Declaration of Office – Chairman
The Chairman read and sign the prescribed ‘Declaration of
Acceptance of Office’.
26/05/15 Election of Vice Chairman for 2026/27
To elect the Vice-Chairman for 2026/27
It was resolved to elect Cllr Bond as Vice-Chairman for 2026/27
26/05/16 Apologies
No apologies received (County Councillor sent apologies)
26/05/17 Declarations of Interest
There were no declarations of interest.
26/05/18 To agree the agenda as published
It was resolved to agree the agenda as published
Proposed: Cllr Crowther, Seconded: Cllr Andrews (all in favour)
26/05/19 To confirm and sign the Minutes of the Parish Council Meeting held
21st April 2026
It was resolved to confirm and sign the Minutes of the Parish Council
Meeting held on 21st April 2026
Proposed: Cllr Andrews, Seconded: Cllr Bond (all in favour,)
Public Participation
No members of the public raised questions
26/05/20 County Councillor Report
The County Cllr’s report had been circulated, He was unable to attend
26/05/21 District Councillor Report
The District Cllr spoke about Cllr Grants, he has £1000 if there is anything he can assist with. The crisis and resilience fund is available. There is a new Chair and Vice-Chair elected to NDC, the leader and deputy remain unchanged. He recently visited the newly renovated Bridge Hall, beautifully done.
He also had a tour of the reconstruction of 36/37 Boutport Street,
He also spoke about the Edward Capern (poet) upcoming event. LGR still many unknowns. The 4th episode of recycling is available. Tinever Rd continues to cause concern. The LIDL application has not yet come to planning. Members requested it is called in.
26/05/22 Review of Standing Orders
To review the Council’s updated Standing Orders. (reviewed Jan 26)
Members agreed to note
26/05/23 Review of Financial Regulations
To review the Council’s updated Financial Regulations. (reviewed Jan 26)
Members agreed to note
26/05/24 Members’ Code of Conduct
To review the Members’ Code of Conduct. (unchanged since 2025 review)
Members agreed to note
26/05/25 Assets Register
To receive the Council’s Assets Register (reviewed & updated Jan 26 ).
Members noted the asset register review
26/05/26 Delegation Review
To review the scheme of delegation (planning, agreed 2025)
Members agreed to continue with the scheme of delegation
26/05/27 Review of policies: All unchanged since last review
- Freedom of Information (Reviewed 15/4/2025)
- Data Protection (adopted 15/4/25)
- General and Financial Risk Assessment (reviewed 15/4/2025)
- Internal Control (reviewed 15/4/2025)
- Complaints Procedure (adopted 15/4/25)
It was resolved to accept all the above as unchanged since the last review
Proposed: Cllr Crowther, seconded: Cllr Andrews. (all in favour)
26/05/28 Calendar of Meetings
It was resolved to accept the calendar of meetings
Proposed: Cllr Crowther, seconded: Cllr Bond. (all in favour)
26/05/29 Renewal of Insurance
It was resolved to renew the insurance
Proposed: Cllr Bond, seconded: Cllr Crowther. (all in favour)
26/05/30 To reconfirm adoption of the General Power of Competence
It was resolved to reconfirm.
Proposed: Cllr Crowther, seconded: Cllr Andrews. (all in favour)
26/05/31 Annual Governance and Accountability Return 2025/2026
- To receive the Internal Auditor’s Report and agree the Annual Governance
Statement 2025/2026. Members noted the report
26/05/32 To agree the Accounting Statements for 2025/2026
It was resolved to approve the Accounting Statements.
Proposed: Cllr Bond, seconded: Cllr Crowther (all in favour)
- To agree to Certify that Heanton Punchardon Parish Council is Exempt from a
limited Assurance Review as gross income and expenditure is under £25,000.
26/05/33 It was resolved to certify that Heanton Punchardon Parish Council is Exempt from a limited Assurance Review as gross income and expenditure is under £25,000.
Proposed: Cllr Crowther, seconded: Cllr Bond (all in favour)
26/05/34 Payment and Receipts
It was resolved to accept the payments and bank reconciliation
Proposed: Cllr Bond, seconded: Cllr Crowther. (all in favour)
Audit £110
HMRC £32.40
Total £142.40
26/05/35 To consider
a) Provision of Allotments – possibility of future provision
b) P3 awaiting response from DCC
c) Councillor Advocate Scheme Cllr Millett attending zoom meeting in June
d) Ramp at pump track dependent on P3 funds
26/05/36 To consider Action Points
Action Points were noted
It was resolved to make a FOI request regarding the planning application re Chivenor,
Proposed: Cllr Gilkes, seconded: Cllr Crowther (all in favour)
Action Points: send FOI request to NDC, add SWW to next “list for consideration”
To confirm the date of the next meeting: June 16th 2026
There being no further business the meeting closed at 8.10 pm
Signed Chairman ……………………………………… Date ……………..………….