Following the Local Government and Accountability Act 2014 the Council now has a policy on filming and recording of Local Council meetings which will be on view in the Meeting Room as appropriate. Those attending meetings are deemed to have consented to the filming, recording or broadcasting of meetings. Those exercising the rights to film, record and broadcast must respect the rights of other people attending under the Data Protection Act 1998. Members of the public may not wish to be recorded and the Chair of the meeting will ensure insofar as is possible that any request not to be recorded will be respected.

Heanton Punchardon Parish Council

 Parish Clerk: Mrs Jane Mills, BA (Hons) FSLCC

 

To: Councillors S Crowther, (Chair) C Andrews,  M France, L Gilkes, D Holt, G Millett, G Norman, R Reeder, and J Turner

 

  You are hereby summoned to attend a Meeting of Heanton Punchardon Parish Council. which will be held on Tuesday 15^th October 2024 at 7.00pm, at The Royal British Legion Hall, Wrafton for the purpose of transacting the following business. 

In accordance with The Public Bodies (Admissions to Meetings) Act 1960 members of the public are welcome to attend.

M J Mills

Mrs Jane Mills BA (Hons) FSLCC

    Parish Clerk                            Date of issue: 9^h October 2024

       

AGENDA

1            Apologies 

(Please make any apologies known to the Chair by email before 5pm on the day of the meeting)

2        Declarations of interest 

To receive declarations of personal interests and disclosable pecuniary interests (DPIs) in respect of items on this agenda. Members are reminded that all interests should be declared at the beginning of the meeting and prior to the item being discussed.

3        To agree the agenda as published, Part A and B (confidential information)

 4        To confirm and sign the Minutes of the Parish Council Meeting held  17^th September 2024 (herewith)

5        County Councillor Report

          To receive a report from the County Councillor.

6        District Councillor Report 

           To receive a report from the District Councillor.

7        Public Participation 

In accordance with Standing Order 3 (f) members of the public are permitted to make representations and ask questions, the period set aside shall not exceed 15 minutes. It should be noted that answers will generally not be given at the meeting where the questions are delivered, each member of the public is entitled to speak once. 

8        To consider Finance Matters

1. a) update on laptop
2. b) Online Banking
3. c) Payment of Invoices (list attached)

9        To consider Planning Matters

1. Protocol on pre-application meetings for major developments
2. Status of Chivenor Cross development: Community Hub and road surfacing

10      To consider

1. a) Provision of Allotments
2. b) Provision of waste bins and ramp at Velator Road
3. c) Community Emergency Plan
4. d) Councillor Advocate Scheme
5. e) Neighbourhood Priorities Statement
6. f) Correspondence: Summer Jam 2025/pump track

 11      To consider Action Points (herewith)

12      To consider signage at Hart Manor

13      To confirm the date of the next meeting (scheduled 19^th November 24)

14      Chairman’s discretion

  Part B

 15    To resolve: that under section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the press and public be excluded from the meeting as the following item involves the likely disclosure of confidential information:

16   To consider Staff Matters

17          To resolve to re-admit members of the press and public

 

Heanton Punchardon Parish Council

MINUTES of the Parish Council Meeting 19 March 2024

The Royal British Legion Hall, Wrafton

 Present: Cllrs  S Crowther ,G Millett, R Reeder. M France, C Andrews, L Gilkes, G Norman

Apologies: Cllrs, D Holt, J Turner, C Andrews

In Attendance: Cllr P Maskell.  Cllr R Knight . M J Measures (Clerk to the Council).  One member of the public.

Disclosable Interests: None.         

Chairman’s Discretion: Community Event in Wrafton

 Minutes of the Meeting 20 February 2024

The Minutes were agreed and signed as a true record  

1213. Police Report:

A copy of the Police Report was sent to all Members                    

1214. Reports from County and District Councillors.

Cllr Maskell reported that £5m funding has been agreed for road safety improvements and she is hopeful that the scheme for the road crossing at Wrafton will be agreed. She commented on the large number of potholes and the constant flooding of some roads and was pleased to note that two Councillors will represent the Parish Council on the Advocate Scheme.

A full copy of Cllr Maskell’s report is attached to the Minutes

Cllr Knight commented on the Devon, Cornwall and Isles of Scilly Climate Adaptation Stretegy and asked that Councillors look up the information on two links addresses which the Clerk will forward to Members. Concerning the allotments, there is a meeting with NDC Officers regarding land acquisition on Wednesday 3 April 2024. The Chairman asked if he could attend.

1215. Correspondence.

The Clerk had sent correspondence to Members and highlighted the proposed road closure for surface dressing on 9 April for Velator Road

1216. Finance Matters.

Invoices agreed for payment:, BeCleanSolar £27.50 (Mar), North Devon Council

 £699.43 (Feb/Mar), M J Measures £162.50 (Admin/Accomm Dec/Mar); Cllr G Norman

£53.94 (litter bag hoops); Cllr R Reeder £30.00 (printing costs)

The balance at 19 March 2024 is £4414.67

 

Members agreed to keep the same Internal Auditor. Members also agreed to keep C J Wallis as DCC P3 contractor at a cost of £150.per month for initial six months and BeCleanSolar to clean the bus shelters once a month and the full road signs once every three months (cost to be approved).

1217. Planning Matters

78353 and 78379 have now been approved by North Devon Council

1218. On-going Matters

Allotments.  On-going discussions

Dog Bins   Cllr Knight is arranging a meeting with Cllr Millett and Mr J Brookman, NDC Officer, concerning the purchase and siting of a dog/waste bin in the pump track area.

Road-crossing.  See Minute1214

Community Emergency Plan. Cllr Reeder gave Members a draft copy of the Heanton Punchardon Ward Community Emergency Plan’ It is a very detailed document and Members were asked to look at it in more detail. The Chairman thanked Cllr Reeder for producing copies  the draft plan.

Footpaths. Cllr Turner has inspected the footpaths in the Parish and produced a detailed report for submission to Devon County Council Parish Paths Partnership Scheme. He highlighted that at the SW end of footpath 2, near Poyers Bridge, at the entrance to the pump track it would be useful to create a ramp for wheeled access such as wheelchairs, prams, etc. The clerk informed Members that he has contacted the DCC Area Warden who will investigate. Cllr Maskell said she will also look at the possibility.

Bus shelter repair. Members discussed the most appropriate type of replacement glass and it was agreed to use wire-strengthened glass. The Clerk will investigate replacement costs.

1219. Future Meetings

It was agreed to hold the Annual General Meeting and monthly Parish Council Meeting onTuesday 16 April 2024 and the Annual Parish Meeting (where members of the public can speak) and monthly Parish Council Meeting on Tuesday 21 May 2024. 

1220. Chairman’s Discretion.

Cllr Reeder suggested that a Parish Community Event could be held in Wrafton in the summer, encouraging the public to attend. Cllr Reeder agreed to investigate further and inform Members of progress.

The meeting closed at 20.03

 

Chairman……………………………………….  Date………………………..

 

 

 

 

 

                                                           

Heanton Punchardon Parish Council

MINUTES of the Parish Council Meeting 20 February 2024

The Royal British Legion Hall, Wrafton

Present: Cllrs  S Crowther , J Turner, G Millett, R Reeder. M France, C Andrews,  L Gilkes

Apologies: Cllrs, D Holt, G Norman

In Attendance: Cllr P Maskell.  Cllr R Knight . M J Measures (Clerk to the Council).  Two members of the public.

Members welcomed a visiting Town Manager from Cambridgeshire.

Disclosable Interests: None.         

Chairman’s Discretion: Heanton Hill Lane. Velator Pond. Bus Shelter.

1203. Minutes of the Meeting 16 January 2024

The Minutes were agreed and signed as a true record  

1204. Police Report:

A copy of the Police Report was sent to all Members

1205. Reports from County and District Councillors.

Cllr Maskell reported that at a budget meeting it was predicted there would be a 4.99% Council Tax increase. On possible devolution the Cabinet Members from Devon County Council and Torbay Council voted to support the proposed deal.

A full copy of Cllr Maskell’s report is attached to the Minutes

Cllr Knight asked for guidance re his discussions with Perrigo regarding land for allotments. Cllr Crowther said that the Council did want to sacrifice the Wrafton playing field for allotments but wanted NDC to commit to create a fund from future S106 monies in the parish to acquire land for allotments or to acquire land directly for allotments as part of an S106 condition.

He asked that Cllr Knight facilitate a discussion with the relevant NDC Officers to establish this commitment. Cllr Knight will continue to liaise with Cllr Reeder and with NDC Parks Dept. regarding the possibility of land next to the pump track being identified as a potential allotment site

1206. Correspondence.

The Clerk had sent correspondence to Members

1207.  Finance Matters.

Invoices agreed for payment:, BeCleanSolar £67.50(Feb). Andrew Luxton £177.00 (Replace gate post); C F Wallis £50.00 (emergency call-out); Jonathan Long £93.99. (web-site) The balance at 20 February 2024 is £5360.54

1208. Planning Matters

78167 – 7 Southlands Wrafton. Single height extension to the side elevation

                                                                                Recommend : Approval

1209.  Restriction to Footpaths.

Comments from the Parish Council were noted by DCC Highways Officers and the Public Rights of Way Officer has given an assurance that all the necessary care and work will be carried and the Scheme Leader, Toby Stephenson, will provide a response to the matters raised by the Parish Council.

1210. On-going Matters

Dog Bins  Cllr Millett said he contacted NDC on a couple of occasion but has not yet had a positive response. Following discussions it was agreed that Cllr Millett  liaise with Cllr Reeder and pursue the request to locate the dog bin inside the gate entrance to the pump track. There was discussion about approaching NDC to create a ramp at the entrance to the pump track field.

Road-crossing.  Cllr Maskell said she is still waiting for a response from Paul Young, Devon County Highways Officer.

Community Emergency Plan. Cllr Reeder will act as Lead Member

1211. Chairman’s Discretion.

Heanton Hill Lane. Cllr Crowther asked for an update on the progress of the one-way designation of Heanton Hill Lane. Cllr Maskell said that the February HATOC meeting had been cancelled and the matter was now expected to be brought forward at the June meeting. Cllr Crowther asked Cllr Maskell and Cllr Knight to monitor the situation closely to ensure that this happens.

Vetator Pond. No further response from the Environment Agency.

Bus Shelter. A large frame of glass was shattered on the night of 31 January/1 February and the Clerk informed the local police and insurance company.

C F Wallis was called out to clear the glass and make-safe the area. The Clerk showed Members photos of the damage and he is now  in the process of obtaining quotes for the replacement/repair before placing an insurance claim.

The meeting closed at 19.46

Chairman……………………………………….  Date………………………..

Heanton Punchardon Parish Council

MINUTES of the Parish Council Meeting 16 January 2024

The Royal British Legion Hall, Wrafton

 Present: Cllrs  S Crowther, D Holt, J Turner , G Norman, G Millett, M France, C Andrews

Apologies: Cllrs. L Gilkes, R Reeder. Cllr P Maskell.  Cllr R Knight

In Attendance: M J Measures (Clerk to the Council).  One member of the public

 Disclosable Interests: None.         

Chairman’s Discretion: Litter-Picking

1195. Minutes of the Meeting 19 December 2023

The Minutes were agreed and signed as a true record  

1196. Police Report:

A copy of the Police Report was sent to all Members                        

1197. Reports from County and District Councillors.

Cllr Maskell has reported her objections to the proposed on street parking charges in Braunton. The bus station will be re-opened by Easter and the café is out for tender and passengers will have access to toilet facilities after a three-year closure. Copy of the report is attached to the Minutes  Cllr Knight, no report.

1198. Correspondence.

The Clerk had sent correspondence to Members, including NDC Leader’s call

for Government to address funding gap; article on “Managing Allotments”.

1199. Finance Matters.

Invoices agreed for payment:, BeCleanSolar £27.50 (Jan);North Devon Council £699.43 (Dec/Jan); Heanton PCC £300.00 (Cemetery Maintenance);The Royal British Legion £280.00 (hall hire ). The balance at 16 January 2024 is £7028.06.

 Precept 2024/2025. Members agreed to request a precept of £9500.00. 

1200. Planning Matters

None  received. There was some discussion concerning the property developments along the Exeter Road with the effects on traffic flow particularly when attempting to make a right-turn. Cllr Crowther asked for an item to be on the next Agenda regarding Heanton Hill Lane access.

1201. On-going Matters

Dog Bins.. Cllr Reeder will provide a site-plan for installation and the Clerk will contact NDC. A Member asked if a waste bin could also be provided next to the dog bin. Following a short discussion this suggestion was not agreed.

Road-crossing. Cllr Turner reported that a petition for the provision of a crossing had been made via facebook and so far there have been 128 responses.

Velator Walkway/Pond. The Clerk read the response from the Environment Agency which stated that they are currently assessing the safety of the walkway and are deciding on the best option for its future use. There is no definite framework on when or if it will be re-opening The Clerk has contacted the Agency again for an update and is waiting for a reply. Cllr Holt explained the background to the problems at Velator Pond.

Community Emergency Plan. The Parish Council does not have an “Emergency Plan” and the Clerk will ask North Devon Council for further information and for their plans. Cllr Holt explained the purpose and use local community emergency plans to be in line with District and County plans.

1202. Chairman’s Discretion.

Litter Picking. Cllr Norman reported on the success of the recent litter-picking exercise. He said there was a real feel-good factor with some participants wearing the safety jackets showing the name of the Parish Council. It is planned to hold more exercises.

 

The meeting closed at 19.46

 

Chairman……………………………………….  Date………………………..