HEANTON PUNCHARDON PARISH COUNCIL

MINUTES of the Parish Council Meeting 15 March 2022 -The Royal British Legion Hall Wrafton

Present: Cllrs. Mrs J Elliott, S Crowther, G Norman, D Holt,, M France, L Gilkes,  S French, A Braunton,.

Apologies: Cllr. J Turner. Cllr. Pru Maskell

In Attendance: Cllr Andrea Davis. M J Measures (Clerk to the Council).

Disclosable  Interests: None. 

Chairman’s Discretion: Code of Conduct.  Standing Orders. Notice Board

1023. Minutes of the Parish Council Meeting 15 February 2022                                                   

These were agreed and signed as a true record 

1024. Police Report:

Copy of the monthly Report has  been sent to Members. 

1025. Reports from County and District Councillors.

The report from Cllr Pru Maskell is attached and comments on Traffic Modeling Scheme for Braunton; VAS signs; North Devon Link Centres; Tarka Trail temporary closure. 

1026. Correspondence.

The Clerk confirmed the agreement with North Devon Council to continue to site three benches along the Tarka Trail. Braunton and Community Forum meeting on 24 March 2022; Litter Bin audit from Netti Pearson; The Landings at Chivenor

(Cllr. Mrs Davis is in contact with NDC Head of Planning). 

1027. Finance Matters.

Invoices agreed for payment: Jon Long £69.58 (website); BeCleanSolar £26.50 (Mar); North Devon Council £595.39 (Mar) ;Admin/Accomm £42.00 (Feb/Mar).

Balance at 15  March £11507.13  (includes £7674 grant funds).

Internal Auditor.The Council agreed Claire Hummerston as the Internal Auditor.

Bus Shelters. BeCleanSolar will continue to clean the bus shelters for twelve months from 1 April 2022 at a cost of £27.00 per month.

Road Signs. BeCleanSolar will clean the new road signs twice a year (April and

October) for the annual cost of up to £100.

Countryside Contractor. It was agreed to continue with Chris Wallis to cut and strim grass areas for six months (April-September) at a cost of £135.00 per month.

He will also carry out the maintenance/repairs within the P3 Scheme. 

1028. Planning Matters

No applications received

1029 High-Vis Clothing

The Clerk gave the 24 hi-vis jackets to Cllr Norman who will retain them on behalf of the Council. Members will obtain a jacket when litter-picking. 

1030. Parish Paths Partnership Scheme (P3)

Cllr Mrs Elliott and Cllr Crowther signed the Agreement which was signed by

Ros Davies (DCC Parish Paths Liaison Officer). The Clerk will retain one copy and send one back to Ros Davies.

1031. Councillor Vacancy.

The Clerk reported that the member of the public who had expressed an interest did not continue with his application. It was agreed to wait a few months before advertising the vacancy again. 

1032. Chairman’s Discretion.

Code of Conduct A training session has been arranged by North Devon Council to be held via Microsoft Teams, on Tuesday 26 April 2022 at 18.30 and will last for approximately 1.5 hours. It is strongly recommended for Parish Councils to adopt this new Code. Members are encouraged to attend as compulsory training

Councillors should inform the Clerk of their decision to attend. The Parish Council will consider to adopt the new Code at the Annual General Meeting.

Standing Orders. The Clerk has re-drafted the Standing Orders and will circulate to Members for consideration and adoption at the Annual General Meeting.

Notice Board. It was reported that the notice board at Wrafton was damaged by the gale (Eunice) in that one door has been broken off. A member of the public has the door and Members discussed the best way forward; either to repair the damage or renew the notice board via an insurance claim. It was agreed that the Clerk will contact the original suppliers and Cllr Norman will arrange for the damage to be assessed by a local carpenter.

                                                                                The meeting closed at 19.35

          Chairman……………………………………………. date…………………………….

Heanton Punchardon Parish Council

Parish Council Meeting, Tuesday 15 March 2022 at 19.00

The Royal British Legion Hall, Wrafton

            Councillors: Mrs J Elliott, S Crowther, M France, D Holt, J Turner,  A Braunton, S.French, L Gilkes, G Norman  are summoned to attend.

             AGENDA             

             Apologies.  Disclosable Interests.  Notification of Chairman’s Discretion.

1. Minutes of the Parish Council Meeting 15 February 2022                         

2.   Police Report

3.   Reports from County and District Councillors

4.   Correspondence received to date

5.   Finance Matters; a) Payment of Invoices, b) Statement of Accounts at 15 March 2022,          c) Appointment of Internal Auditor   

6. Planning Matters, including applications received to date:   None received

7. Ongoing Matters, a) Hi-vis jackets:, b) Parish Paths Partnership (P3), c) Councillor Vacancy    

8. Chairman’s Discretion

                                                                               M J Measures MInstAM,MMS

                                                                                     Clerk to the Council

                                                                                                         9 March 2022

HEANTON PUNCHARDON PARISH COUNCIL

MINUTES of the Parish Council Meeting 18 January 2021

The Royal British Legion Hall Wrafton

Present: Cllrs. Mrs J Elliott, S Crowther, G Norman, D Holt, J Turner, M France, 

L Gilkes,  S French, A Braunton,.

Apologies: All present

In Attendance: Cllr Andrea Davis, Cllr Pru Maskell,

M J Measures (Clerk to the Council).

Discloseable  Interests: None.  Chairman’s Discretion: Meeting times

1000. Minutes of the Parish Council Meeting 16November 2021                                                  

These were agreed and signed as a true record 

1001. Police Report:

Copy of the monthly Report has  been sent to Members. 

1002. Reports from County and District Councillors.

A copy of Cllr Pru Maskell’s report was sent to all Councillors and is attached to the Minutes. Meetings with Southmead Primary School and Braunton Academy concerning parking at drop-off and pick-up times. Braunton Pharmacy situation.

No report from Cllr Andrea Davis. 

1003. Correspondence.

Copies sent to Councillors include: DCC Highways temporary road closures and restrictions. Street naming request from North Devon Council for units 1 – 28 Riverbank Court N D Business Park: the Council recommend Parsons Court. 

1004. Finance Matters.

Invoices agreed for payment: BeCleanSolar £26.50 (Dec); BeCleanSolar £26.50 (Jan); Admin/Accom £ 51.52 (Dec/Jan);  North Devon Council £595.39 (Dec/Jan); NBB recycled Furnit. £1022.40; The Royal British Legion (hall hire) £280.00;

St. Augustines Church (cemetery mtce.) £300.00; Stuart Todd Associates Ltd.

(Neighbourhood Plan) £642.00

Balance at 18 January £12,010.34 (includes £7674.00 grant funds).

Clerk’s Salary There had been no increase in salary since July 2018 and no increase in Office Accommodation Allowance since April 2016. Following discussion it was agreed to increase the Office Accommodation Allowance to

£35.00 to include an annual pay increase.

Precept 2022.23. Members confirmed the request for precept at £7,500.00

The Clerk will inform North Devon Council. 

1005. Planning Matters

74598 – Perrigo, Exeter Road. Installation of ground-mounted solar panels

                                                                      Recommend : Approval

74661 – Land at Eastacombe Rise Heanton Punchardon. Outline application for erection of two dwellings with all matters reserved. Members commented that the land is outside the development boundary and applications on this site have been refused in the past on Appeal.The village does not have “facilities” as claimed in the Planning Statement as the church and church hall do not qualify. There is  no mention of possible affordable housing. Comments were also made about the probable increase in traffic along a single-track road.                                                                                    Recommend : Refusal

Yelland Quay Appeal. Cllr Crowther had presented a detailed report to the Appeal Enquiry on behalf of the Parish Council. The date for the hearing has been put back to 19 April 2022.

1006. Velator Nature Reserve S106 Project Brief.

No further information from North Devon Council concerning the S106 funds 

1007. Fire-Service Response

The Clerk had contacted the Fire Service and is still waiting for a reply. It was agreed to not follow-up. 

1008. High-Vis Clothing

It was agreed to order 12 x large (42-44) and 12x extra large (46-48) 

1009 . Parish Paths Partnership Scheme (P3)

The Council agreed to take part in the Scheme with Cllr Turner and Cllr Holt as Lead Members

1010. Councillor Vacancy.

Advertisements for the vacancy will be posted on notice boards and website with a closing date of 25 February 2022 

1011. Chairman’s Discretion.

It was agreed to start all meetings at 19.00 

                                                                      The meeting closed at 20.32

          Chairman……………………………………………. date…………………………….

Heanton Punchardon Parish Council

Parish Council Meeting, Tuesday 15 February 2022 at 19.00

The Royal British Legion Hall, Wrafton

Councillors: Mrs J Elliott, S Crowther, M France, D Holt, J Turner, A Braunton, S French, L Gilkes, G Norman  are summoned to attend.

                    AGENDA             

             Apologies.  Disclosable Interests.  Notification of Chairman’s Discretion.

1. Minutes of the Parish Council Meeting 18 January 2022                         

2.   Police Reports

3.   Reports from County and District Councillors

4.   Correspondence received to date, including Tarka Trail

7.   Finance Matters
8. a) Payment of Invoices, b) Statement of Accounts at 15 February 2022, c) Confirmation of precept request for 2022/2023.       
9. Planning Matters, including applications received to date:  74726 and 74727 Chivenor Caravan Site. Removal of conditions 3 (managers accommodation) and 5 (holiday use).
10. Ongoing Matters; a) Velator Pond notices, b) Hi-vis jackets:, c) Parish Paths Partnership (P3), d) Councillor Vacancy
11. Chairman’s Discretiion

                                                                               M J Measures MInstAM,MMS

                                                                                     Clerk to the Council

                                                                                                        9 February  2022

Heanton Punchardon Parish Council

Pre-Meeting to discuss Neighbourhood Plan

Present: Cllrs Crowther, Holt, Turner, France, Gilkes, French, Braunton.

Apologies: Cllrs Mrs Elliott, G Norman

Attendance: M J Measures (Clerk to the Council)

Cllr Crowther acted as Chairman and Members discussed the progress of the Neighbourhood Plan Project, current planning regulations and reforms expected in 2022, resources available and foreseeable costs and benefits of creating a Neighbourhood Plan. A motion was agreed to put to full Council under item 8.

HEANTON PUNCHARDON PARISH COUNCIL

MINUTES of the Parish Council Meeting 16 November 2021

The Royal British Legion Hall Wrafton

Members and Clerk shared a few moments in silence in memory of former councillor

Allan Essex who died suddenly last Sunday

In the absence of Cllr Mrs Elliott, Cllr Crowther acted as Chairman.

Present: Cllrs. S Crowther, D Holt, J Turner, M France,  L Gilkes,  S French,

A Braunton,.

Apologies:  Cllrs. Mrs J Elliott, G Norman

In Attendance: Cllr Andrea Davis, Cllr Pru Maskell,

M J Measures (Clerk to the Council).

Discloseable  Interests: None.  Chairman’s Discretion: None

987. Minutes of the Parish Council Meeting 19 October 2021                                                      

These were agreed and signed as a true record 

988. Police Report:

Copy of the monthly Report has  been sent to Members. 

989. Reports from County and District Councillors.

A copy of Cllr Pru Maskell’s report was sent to all Councillors. It includes: North Devon Link Centres; Pharmacy update; VAS signs, discussion to be held on Wednesday;School Streets Scheme. (a copy is attacched to the Minutes).

Cllr Andrea Davis reportedon the shortage of refuse drivers/collectors 

990. Correspondence.

Copies sent to Councillors include: DCC Parish & Town Council Conference 

991. Finance Matters.

Invoices agreed for payment: BeCleanSolar £26.50 (Nov), Admin/Accom £49.70 (Oct/Nov),North Devon Council £595.39 (Oct/Nov),NBB recycled Furnit. £1022.40

Balance at 16 November £12417.03 (includes grant funds).

Precept 2022.23. The Clerk explained the meaning of precept and read to Members the amounts over the past four years. He informed Members that the projected Carry Forward will be about £3600. The Clerk confirmed that the grant of £1000.00 from NDC towards the cost of the picnic tables and the VAT Refund 2020/21 of £ 515 will both be in the accounts this week.

 Planning Matters

74188 – 35 Orchard Road Wrafton. Single storey side extension (alteration to 72434)

                                                                                                Recommend : Approval

74265 & 74270 Manor Cottage WraftonRoad. Listed building applications for consent for extensions to dwelling.                                                      Recommend : Approval

 Neighbourhood Plan.The following recommendation was unanimously agreed:

“The Parish Council pause development of its Neighbourhood Plan pending the publication of the Panning Bill and revised NPPF and to decide upon future direction of the project at that time”.

Yelland Quay Appeal. The Parish Council resolved “to join with Devon CPRE, Love Braunton, Heanton Residents’ Association in seeking joint Rule6 status as objectors in the forthcoming Yelland Quay development (app.no. 60823) appeal inquiry”. The case is being drafted by Cllr Crowther. 

993. Velator Nature Reserve S106 Project Brief.

Cllr Holt requested that the Parish Clerk contact North Devon Council Planning Dept. to request that the S106 funds allocated to Velator Pond are released so they can be used to support the Environment Agency redevelopment proposals. 

994. Community Field Wrafton

Cllr Turner reported that the picnic tables have been delivered and following discussion it was agreed to wait until early next year before they are assembled. 

995. Fire-Service Response

The Clerk had contacted the Fire Service and is still waiting for a reply. 

996. High-Vis Clothing

The Clerk showed Members examples (on paper) of the Hi-Vis tops. It was agreed to purchase 20 tops (15 x medium and 5 x small) at a cost of £5.95 +VAT 

997. Parish Paths Partnership Scheme (P3)

The Clerk is waiting for a draft contract from DCC and bring to Council.

998. Councillor Vacancy. It was agreed to wait until the new year to start the

co-option process. 

999. Chairman’s Discretion.

None                                                                        The meeting closed at 20.20

          Chairman……………………………………………. date…………………………….

Heanton Punchardon Parish Council

Parish Council Meeting, Tuesday 18 January 2022 at 19.30

The Royal British Legion Hall, Wrafton

 Councillors: Mrs J Elliott, S Crowther, M France, D Holt, J Turner,  A Braunton, S French, L Gilkes, G Norman are summoned to attend.       

             AGENDA             

             Apologies.  Disclosable Interests.  Notification of Chairman’s Discretion.

1. Minutes of the Parish Council Meeting 16 November 2021                         

2.   Police Reports

3.   Reports from County and District Councillors

4.   Correspondence received to date

5.   Finance Matters a) Payment of Invoices, b) Statement of Accounts at 18 January 2022, c) Ratification of precept request for 2022/2023.  

6. Planning Matters, including applications received to date:                     

                74598 – Perrigo Exeter Road. Installation of ground-mounted solar panels.

               Yelland Quay Appeal Report

7. Ongoing Matters a) Velator Nature Reserve S106 Project: b) Hi-vis jackets: c) Parish Paths Partnership (P3) d) Councillor Vacancy

8. Chairman’s Discretiion

                                                                               M J Measures MInstAM,MMS

                                                                                     Clerk to the Council

                                                                                                        12 January 2022